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Admissions & Records PhotosRefund Policy

According to state regulations, students must withdraw from each course before 10% of the course to be eligible for a refund. To be eligible to receive a refund you must officially withdraw from classes by the deadline [all deadlines are listed in your MyGWC account in your Student Class Program (Web Schedule Bill)]. Official withdrawals, by the refund deadline, will result in a credit to your student registration account.

Refund Procedures

Use any one of the following methods to officially withdraw from your course/s:

  1. Log on to your MyGWC account and select the Add/Drop Courses option from the Student Tab.

  2. Mail a request via U.S. mail (request must be postmarked by the U.S. Postmaster, on or before the refund deadline date).

  3. Come in person to the Admissions Office.

*Students are responsible for verifying all withdrawals.

If you are withdrawing from all your classes and wish to receive a refund for ALL fees, including material fees and parking, you must do the following ON OR BEFORE THE DEADLINE DATE, for each of the courses being dropped.

  1. Withdraw from classes.

  2. Return parking decal (if purchased) in person or by mail. The Parking Decal must be returned or postmarked on or before the earliest refund deadline.

If you are withdrawing partially (i.e., one or two classes): You will be eligible for refund for enrollment and materials fees for classes dropped by each class deadline.

Cancelled Classes: If a class is cancelled by the college, registration and material fees for that class will be refunded the third week of the term. The parking decal must be returned within 14 days of the class cancellation date if the student wishes to be refunded for the parking decal.

Refund Schedule

REFUNDS WILL BE AUTOMATICALLY PROCESSED beginning the third week of the term and each week thereafter until the end of the term. If you have a credit balance on your account, the Coast District will issue a check for the entire credit balance and mail the check to your address on file. Make sure your address is correct by logging in to MyGWC (Update Addresses & Phone Numbers on the Student tab) on the web or contact the Admissions Office to verify your address.

*All refunds will be issued by check. No cash refunds will be issued.