Academic Year 2017 – 2018
The academic year is divided into four sessions: fall semester, extending from August through December; Intersession, if available, the month of January; spring semester, from February through May; and summer session, from approximately June through mid-August.
Courses offered during these sessions are similar in scope and maintain equivalent standards. Students may enroll concurrently at Golden West College, Orange Coast College, and Coastline Community College, in both day and evening classes as well as online classes. Coordination of programs by these sister institutions provides a broad range of complementary offerings. On-campus classes are taught anywhere from 7 a.m. to 11 p.m., Monday through Friday. Some Saturday classes may be offered on a limited basis.
Application for admission is available on-line at http://www.goldenwestcollege.edu/enrollment-center/application/. Questions regarding admission procedures will be handled by staff in the Answer Center, the Call Center, as well as staff in the Enrollment Center, all located in the Administration Building.
Open Enrollment Policy
It is the policy of the Coast Community College District that, unless specifically exempted by statute, every course section or class, the attendance of which is to be reported for state aid, wherever offered and maintained by the District, shall be fully open to enrollment and participation by any person who has been admitted to the college(s) and who meets such prerequisites as may be established pursuant to Section 58106 of Title 5 of the California Administrative Code.
Anyone 18 years of age or older and who can profit from instruction qualifies for admission. If under age 18, you will qualify for admission if you have satisfied one of these:
- Graduated from high school
- Hold Certificate of Proficiency or a G.E.D. from the State of California
- Enrollment in the 11th or 12th grade and recommendation for advanced academic or vocational college level study
In accordance with California Education Code Sections 76001 or 76001.5, 11th & 12th grade students may be eligible to enroll in courses at Golden West College for advanced-level study in instructional or vocational areas not available at their school. The school and the college will determine who may enroll based on their judgment of the applicant’s ability to profit from instruction. The college has the right and responsibility to restrict enrollment for reasons of health and safety, appropriateness of the course, preparedness of the student, college policy, state law and space availability. Note: In accordance with SB338, enrollment in physical education courses have been restricted or excluded.
Family Educational Rights and Privacy Act (FERPA)
Under this Act, students attending an institution of higher learning become an adult when it comes to their educational records at that institution. It is the policy of the Coast Community College District, in accordance with FERPA, to not release/discuss a student’s records without the signed release from the student authorizing the release of that information to anyone except the student.
Important Information for the 11th – 12th Grade Student
Students wanting to take Math or English must take the placement test which is offered in our Assessment Center (714-892-7711 ext. 51080). Students must submit an admissions application to the college and receive a Student ID# before making an appointment.
- All Classes at Golden West College are college level courses
- High School Students cannot displace a college level student
- High School Students are not allowed on waitlists
- High School Students may not take a course-load exceeding 6 units for the Fall/Spring semesters and 3 units for Summer/Intersession
- If the student is home-schooled, he/she must provide verification that the home-school program is recognized and approved by the county department of education and provide verification that the student is able to succeed in college level classes. A Private School Affidavit should accompany the Special Part-Time High School Release Form
Students enrolled in the 11th or 12th grade may enroll in courses at Golden West College if they meet the following criteria:
- The student must be at least a minimum day student at his/her school (not applicable for summer classes)
- The course(s) requested is an advanced academic or vocational experience and not available at the student’s regular school (PE courses are restricted)
- The student meets the prerequisite for the course requested
- The student has the permission of his/her parent.
- The student has the permission of his/her high school principal or designee with a recommendation of the specific course or courses to be taken.
The college has the right and responsibility to restrict enrollment for reasons of health and safety, appropriateness of the course, preparedness of the student, college policy, state law and space availability. Application procedures are available on the Golden West College website.
Generally, California residence is established by one of the following:
- If the applicant is under the age of 18, his or her parents must have had legal residence in California for a minimum of 12 consecutive months preceding the day before the first day of the semester or summer session.
- If the applicant is 18 but not yet 19 years of age, the applicant and the applicant’s parents or legal guardian must have residence in California for a minimum of 12 consecutive months preceding the day before the first day of the semester or summer session.
If the applicant is 19 years of age or older, the applicant must have had legal residence in California for a minimum of 12 consecutive months preceding the day before the first day of the semester.
Alien students holding visas which do not preclude them from establishing residency in California must have legal residence in California for a minimum of 12 consecutive months preceding the day before the first day of the semester.
It is the responsibility of all students to maintain an accurate address. Students may update their address by logging into their MyGWC or submit a form to the Enrollment Center.
The following conditions are applicable regarding nonresident fees:
- <li”>Students who are not residents of California as of the day immediately preceding the first day of the semester or summer session will be required to pay a nonresident tuition fee and capital outlay fees.
- Active military personnel are exempt from nonresident tuition fees provided they are in California for a purpose other than attending a state supported institution of higher education.
- Dependents of active military personnel stationed in California are granted a one-year exemption from paying the nonresident tuition fee. The one-year period begins on the date the dependent enters California. After the exemption period has ended, dependents will be charged nonresident tuition unless they have met the residency intent and durational requirements for a one-year period prior to the residency determination date.
- To comply with the federal Veterans Access, Choice, and Accountability Act of 2014 (Public Law 113-146), qualifying veterans and dependents (covered individuals) will be charged the in-state rate for resident students.
- Minors (under 18 years of age and not married) will be required to pay the nonresident tuition if their parents or legal guardians reside outside the state even though such minors may have lived in California for one year or more.
- Students who are financially dependent on their parents or legal guardians will be required to pay nonresident tuition if their parents or legal guardians reside outside the state even though such students may have lived in California for one year or more.
- Alien students holding visas which preclude them from establishing residency in California may be restricted in their enrollment at Golden West College and will have to pay nonresident tuition. In addition, alien students with visas who are citizens of another country are required to pay an additional per unit capital outlay fee. See the class schedule for the amount of the fee.
- In accordance with Education Code 68130.5 (AB 540), other than nonimmigrant aliens, students who meet all of the following requirements are exempt from paying the nonresident tuition fees.a. Attendance in a California high school for three or more years. Copy of high school transcript must be submitted to the Enrollment Center.b. Graduation from a California high school or attainment of the equivalent prior to the start of the term. Copy of High School diploma or equivalent required.c. Students without lawful immigration status must have filed an application to legalize their immigration status or will file for lawful status as soon as they are eligible to do so. The student is required to submit an affidavit with the college admissions application to verify that the student has met all conditions described above.
- This is a “Non Resident Tuition” Exemption: In accordance with AB669, a student who currently resides in California and is 19 years of age or under at the time of enrollment, who is currently a dependent or ward of the state through California’s child welfare system, or was served by California’s child welfare system and is no longer being served either due to emancipation or aging out of the system, may be entitled to resident classification until he or she has resided in the state the minimum time necessary to become a resident.
- In accordance with SB 141, Golden West College will exempt from nonresident tuition, a nonresident student who is a U.S. citizen and who resides in a foreign country, if that student meets all of requirements of the bill. Contact the Residence clerk for a list of requirements.
Note: Students who are nonimmigrant aliens (e.g., F series student visas or B series visitor visas) are not eligible for this AB 540 exemption unless they have applied to INS for a change of status to other than nonimmigrant status and meet all other requirements for the exemption.
International Students on Student (F-1) Visas
Golden West College values diversity and encourages international students to seek admission. The college is authorized under federal law to enroll nonimmigrant alien students. (Code of Federal Regulations 8CFR 214.3(k) and Section 101(a)(15)(F).) Golden West College provides a full service International Student Program (ISP) which works closely to support international students throughout their studies. The ISP is dedicated to serving and supporting prospective, new and continuing international students at GWC. Services for international students include specialized academic counseling, expert regulatory guidance, homestay placement services and customized student programming. Golden West College admits international students for the Fall, Spring and Summer terms. All application materials must be submitted by the following deadlines*:
Summer April 25
Fall July 15
Spring December 10
*Applicants outside the U.S. are strongly advised to apply three to four months ahead of the above deadlines to allow sufficient time for visa application and processing. Please check the ISP website for extended deadlines which apply to in-country transfer students. The above deadlines are subject to change based on course availability.
Admission/Enrollment requirements are specified below. All documentation should be submitted directly to the International Student Program office at Golden West College:
- International applicants to Golden West College must be high school graduates, be pursuing the final semester of high school or equivalent, or be 18 years of age or older prior to the start of the term of application. (Applicants who have completed high school, but who are under age 18 must submit proof of legal guardianship in the U.S.)
- A signed, original International Student Application must be submitted along with two (2) passport-size photographs and a $55 Application Fee.
- All applicants must provide evidence of sufficient financial resources to meet all expenses during their period of attendance at Golden West College.
- International students must have sufficient knowledge of English to benefit from instruction at the college level. Therefore, all applicants whose native language is not English are required to produce a minimum TOEFL score of 61 (Internet-based test) or 500 (paper-based test); or the equivalent on an accepted alternate standardized test of English proficiency, or demonstrate equivalency with prior coursework (original transcripts required); or obtain a passing score on the Golden West College placement test. See the International Student Program website for a full list of options for English demonstration.
- Arrangements should be made to have official transcripts of all high school, college and ESL coursework sent directly to the International Student Program. All university coursework (from within the U.S. and from the student’s home country) is required.
- Students transferring from another U.S. college, language program or high school must notify their current Designated School Official (DSO) of their intent to transfer. The transfer process and SEVIS record release must be completed prior to the semester start date. Copies of the I-20, visa and passport pages must be submitted at the time of application.
- International students are required to enroll in a minimum of 12 units each semester and pay international student (nonresident and capital outlay) fees. All fees are due at the time of registration.
- All international students are required to purchase the college designated international student health insurance plan prior to registration. Private insurance is not accepted.
- All international students are required by law to report a change of address to the school within 10 days of moving.
- Completion of the International Student Orientation prior to the semester start date is mandatory.
- The Orientation Program includes important visa requirements to ensure awareness of federal laws governing F-1 visa holders.
To obtain an International Student Application and view book, or for more information about the International Student Program and its services, contact:
Golden West College
International Student Program
15744 Goldenwest Street
Huntington Beach, CA 92647-3103
Phone: (714) 895-8146
Fax: (714) 895-8973
Students Holding Visas Other Than Student (F-1) Visas
Aliens holding valid visas that are otherwise eligible for admission may enroll in classes provided they are proficient in English and their visas do not expire before the end of the term for which they are enrolling. Contact the Residence Clerk in Enrollment Services for information concerning specific enrollment restrictions.
An alien who is precluded from establishing domicile in the United States shall not be classified as a resident unless and until he or she has been granted a change in status by the U.S. Citizenship and Immigration Services (USCIS) to a classification which permits establishing domicile and has met all other applicable residency requirements. Aliens considered to be nonresidents are required to pay the nonresident tuition charge, and are not eligible for tuition exemption (Education Code 68130.5).
New and returning students who have been absent for two or more semesters must submit a new application. You may submit an application online at: www.goldenwestcollege.edu. Check the college website for application filing periods. Students are strongly encouraged to apply early in the application filing period in order to have time to complete all the requirements to be eligible for a priority registration appointment. Refer to the college website for more information regarding priority registration.
New/Returning students will receive information via email on how to log in to MyGWC, the college’s student/faculty web portal once Enrollment Services processes your application. The email will also include your student ID number as well as any steps you will need to take in order to secure the best possible registration appointment.
Preparing for Proper Course Placement, Registration and Educational Planning (Student Success and Support Program)
Student Success & Support Program (SSSP) (formerly Matriculation) is a process that enhances student access to the California Community Colleges and promotes and sustains the efforts of credit students to be successful in their educational endeavors. The goals of Student Success & Support Program are to ensure that all students complete their college courses, persist to the next academic term, and achieve their educational objectives through the assistance of the student-direct components of the Student Success & Support Program process: admissions, orientation, assessment and testing, counseling, and student follow-up.
Based on student responses to the Golden West College application for admission, students self-identify as either matriculating or non-matriculating. Students identified as matriculating are referred to core services: orientation, assessment and counseling. Students must complete orientation, assessment and declare a course of study and develop an educational plan prior to being eligible to receive priority registration. An educational plan can be accomplished by enrolling in a counseling course, attending an educational planning workshop, or by scheduling an appointment with a counselor.
Non-matriculating students are exempt from participating in these core services, but are advised to access these services if they decide to pursue a degree or certificate.
Some students may be exempted from assessment, advisement/orientation and counseling if they meet one of the following criteria:
- Completed an A.A. degree or higher at an accredited United States college or university.
- Concurrently enrolled 11th – 12th grade school student attending with the recommendation of the school principal.
- Concurrently enrolled 11th – 12th grade students would be required to take the Math/English assessment test if the class they are enrolling in has a Math/English pre-requisite requirement.
Prerequisites/ Corequistes/ Advisories
A Prerequisite is a requirement which must be met before enrollment in a course.
A Corequisite is a condition of enrollment consisting of a course that a student is required to simultaneously take in order to enroll in another course.
An Advisory (Recommended Preparation) is a condition of enrollment that is advised, but not required, to meet before, or in conjunction with, enrollment in a course or educational program.
Some courses require special permission or have mandatory prerequisites. If you are planning to enroll in one of these courses, you must meet one of the following:
- Coast Community College District placement test results (valid for 2 years)
- You must have completed the prerequisite course at GWC after 1989 with a grade of C or better or be currently enrolled in it at the time of registration and subsequently earn a grade of C or better, or
- You must have completed the prerequisite course at another college with a grade of C or better. To show proof of the prerequisite completion, bring a copy of your transcript or grade report to the Enrollment Center at least 5-10 business days prior to your registration appointment.
Note: Grades of “C-“ do not meet the “C” grade or better requirement as defined for this purpose.
A prerequisite/corequisite challenge requires written documentation, explanation of alternative course work, background or abilities which adequately prepare the student for the course. A Prerequisite/Corequisite Challenge Form can be obtained from the Assessment Center for all courses that have a prerequisite. Reasons for seeking a Prerequisite/Corequisite Challenge Form may include one or more of the following:
- A prerequisite/corequisite is not reasonably available;
- The student believes the prerequisite/corequisite was established in violation of Title 5 regulations or in violation of the District-approved processes; the student believes the prerequisite/corequisite is discriminatory or being applied in a discriminatory manner; or
- The student has the documented knowledge or ability to succeed in the course without meeting the prerequisite/corequisite.
Note: A grade lower than a “C” in a prerequisite course may NOT be challenged through this process.
The college will respond to students filing the Prerequisite/Corequisite Challenge Form via email in a timely manner. If the challenge is upheld the student will be cleared to register for the class. If it is not upheld, the student will need to meet the prerequisite before enrolling in the class.
Fees and Expenses
Enrollment Fee: $46 per unit*
*Enrollment Fee is subject to change by the State Legislature.
Student Health Service Fee: $20 per semester for fall and spring; $16 for summer session. This is a mandated fee unless the student presents a waiver. Those eligible for a waiver are:
- Students who depend solely on prayer for healing in accordance with the teachings of a bona fide religious sect, denomination, or organization. For further information, call (714) 895-8306.
- Students enrolled only in courses of less than two weeks duration.
College Service Charge: $17 per semester for fall and spring. $10 for summer session. This charge underwrites many student services and campus programs. The College Administration and Student Council encourage students to support the campus community by paying this non-mandatory fee.
A portion ($1.00) of each $17, funds student scholarships. Information about specific programs funded by this charge and requests for a waiver of the College Services Charge are available during posted business hours in the Office of Student Life and Leadership. The request to waive the College Services Charge must be secured in advance prior to the student’s payment of registration fees. The period to obtain this waiver is between the date class schedules are available online through the last day to enroll in the regular school semester. This fee is subject to change. For further information call (714) 895-8261.
Student Representation Fee: $2 per semester for fall and spring. One dollar ($1.00) will go to the campus and one dollar ($1.00) will go to the Student Senate for California Community Colleges for the purposes of providing student government representatives the means to state their positions and viewpoints before city, county, district, state, and federal government as well as other public agencies on behalf of the student body. This is a voluntary contribution made at the time of registration.
Nonresident Tuition: $234 per unit + $37 per unit Nonresident Capital Outlay. Students who are not California residents as defined by the Education Code are required to pay the non-resident tuition fee and nonresident capital outlay fee, in addition to the fees described above. Please note that it is the student’s responsibility to prove that he/she is a California resident.
Material Fees: In accordance with regulations of the Board of Governors of the California Community Colleges, Title 5, California Administrative Code, Section 59400 et seq., the Coast Community College District shall provide free of charge to students all instructional materials, except for materials which the District Board of Trustees has approved as required materials for a particular course. The student must purchase these materials from the College at the District cost. The Board has approved such fees because these materials are required to complete the objectives of the course and they are tangible property of continuing value outside the classroom which the student will retain as his or her own property.
Parking Permits: $30 per semester and $15 for the summer session. A current Golden West College Parking Permit is required to park a vehicle in campus parking lots. Permits may be purchased on-line by logging in to the student portal (MyGWC) or via the college’s website. The permit must be displayed in clear view on the left rear bumper (driver’s side) or hung from the inside rear view mirror, or attached inside the front window so as to be clearly visible. Mechanical permit dispenser machines are available in each parking lot for parking by the day at a cost of $3 per day. Coin operated parking meters are available for use at $0.25 per each 15 minutes for a maximum stay of 2 hours. Failure to properly display a valid parking permit may result in the issuance of a citation. A student whose permit is lost or stolen must purchase a new permit.
Parking citations are issued in cooperation with the West Orange County Municipal Court. These citations, if ignored, will affect future vehicle registration privileges with the California DMV. An academic hold will also be placed on the student’s CCCD account until the citation has been paid.
Textbooks: Textbooks, manuals and other supplies are the responsibility of the student, and may cost as much as $800 per semester. Required items are available at the campus Bookstore. Check with the Bookstore for refund, exchange and buyback policies.
Living Expenses: Housing, transportation, food and other living costs are the responsibility of the student. Golden West College does not operate dormitories or any off-campus housing. A housing referral service is available through the Student Life and Leadership Office. The referral lists are not approved, inspected, or in any way supervised by the college.
Library Fine Policy: Students are encouraged to return library materials on time in order to avoid fines and possible holds on grades, transcripts, and/or loss of library privileges. Fines are assessed for weekends, holidays, and during library hours since books can be returned 24 hours a day. An after-hours book return is located at the front entrance.
The fine rates are $0.25/item/day for books from the general collection, $0.25/hour for reserve materials, and $6/day for media items. Bills for replacement costs and processing fees will be issued. Library fines and fees should be paid at the Public Services Desk.
When a book is lost, the Public Services librarian will determine the replacement cost of the item.
All fees are subject to change during the academic year.
Priority Registration Policy
The Coast Community College District is committed to the philosophy that all students should have fair and equitable access to courses and programs within the resources of each college and in accordance with State Education Code, Title 5 provisions, and guidelines adopted by the Board of Governors. Further, the District believes that students should be able to progress toward their stated educational objective in a timely manner.
Enrollment priority is the process used to determine the order in which students will have the opportunity to register for classes. Recognizing that each college serves a unique student population that may have differing needs, the development of specific registration priorities for some student groups will be done at the college level in accordance with District procedures.
The primary mission of the District colleges is to provide degree, certificate, and transfer programs. Therefore, priority is extended to matriculated students who have demonstrated satisfactory academic progress toward their declared educational objectives in these areas.
Students are assigned registration appointments in accordance with the Coast Community College District (CCCD) Board Policy, BP 5055 and Administrative Procedure, AP 5055. Students will lose priority registration due to unit cap and/or not meeting academic progress standards (completion of more than 50% of courses attempted and maintaining a cumulative 2.0 GPA). Students will also lose eligibility for the Board of Governors Fee Waiver (BOGFW) due to not meeting academic standards. Students may appeal for consideration of reinstatement of priority registration and/or BOGFW eligibility. For exceptions that will be considered, visit the Golden West College website for details. Board Policies and Administrative Procedures are available on the Board Policy section of the Coast Community College District (CCCD) website at www.cccd.edu.
Online Registration: Online registration is by assigned appointment. Registration appointments are typically assigned to students one to two weeks prior to the first day of the registration cycle for the upcoming semester or session. This includes continuing students as well as new and returning students (applicants). Any student who applies and is admitted for the semester or term will have access to the MyGWC portal for all registration, fee payment and withdrawal transactions.
In-Person Registration: Students who are unable to register using MyGWC or choose not to do so can enroll in-person on a space available basis beginning the first week of the semester or session. NOTE: Class availability will be very limited for students who choose to wait for the in-person registration period.
Late Registration: Late registration for all classes begins the first day of the semester or session. During the first two weeks of class (spring and fall semester), students may register only with the permission of the instructor. In order for a student to receive a late add during the second week, he or she must have been in attendance the first week of class. Students will not be permitted to register after the second week of class. Check the college website or the class schedule for registration deadlines. Students should be aware that missing the first class meeting or meetings may severely affect their chances to succeed in the course.
NOTE: Students entering classes late are responsible for making up missed work and are responsible for all fee and refund deadlines associated with each class section. Students who are permitted to add after the refund deadline will not be eligible for a refund if the class is dropped.
Physical Examination: A physical examination is not required to enroll at Golden West College except for students entering the Nursing Program and the Criminal Justice Academy Programs. The College Nurse may require a student to have a physical examination to protect either the student or the college.
Eligibility for Courses and Programs: A student may enroll in any course offered at Golden West College provided prerequisites for the course have been met.
Programs Requiring Advanced Approval: The programs at Golden West College that require advanced approval before entering are: Nursing – RN; Nursing – LVN to RN, and the Criminal Justice Academy Programs.
Waitlists: Waitlists may be available for most classes. If you add yourself to the waitlist and a seat becomes available, you will be notified by email and will have 24 hours to add the class via MyGWC. Students with valid cell phone numbers will also receive a text notification. Waitlist email notifications are sent to the Coast District assigned student Gmail account (firstname.lastname@example.org). The link to your Gmail is found on your Home tab within your MyGWC.
Closed Classes: Classes with a “C” next to them on the searchable online class schedule indicate that the class is closed (full). If the class in which you wish to enroll is closed, don’t give up!
- Go for the sure thing! Try to find another CRN of the course that may still have seats available.OR
- If there is a waitlist option, place yourself on the waitlist. If a seat becomes available you will be notified by email and text and will have 24 hours to add the waitlisted class. All prerequisites and corequisites must be met. You can monitor your waitlist position by logging into your MyGWC and clicking on “Detail Schedule with Waitlist Position” from the student tab. Even though text messaging is available for waitlist notifications, it is suggested you log into your MyGWC and check your Coast District assigned Gmail account at least three times a day to reduce the chance of missing the email notification for the waitlist. For step-by-step instructions on how to add a course with a waitlist notification, refer to the MyGWC reference guide posted on the GWC homepage.
- If waitlists are not available, check back to see if a seat may have become available due to a student withdrawal or due to a student being dropped for nonpayment of fees.OR
- If the class you want does not reopen before the semester begins, or if you are unable to place yourself on the waitlist because it is full, does not exist, or you are not eligible to do so, you may still go to the first class meeting. If space is available, the instructor may give you an ADD PERMIT with an Add Authorization Code (AAC). The AAC will allow you to register online MyGWC for the course prior to the “EXPIRES” deadline using the online registration sys- tem. However, please be aware that most instructors give priority to students who are already on the waitlist.
Please Note: A student must have a registration appointment to be able to register online using their MyGWC account.
Registration Fee Payment Procedure
Registration fees are due IMMEDIATELY after registration occurs. Golden West College does not bill for unpaid registrations. Students will be dropped for non-payment in accordance with the Drop for Non-Payment schedule posted on the college website. Visit http://www.goldenwestcollege.edu/enrollment-center/tuition/ for specific payment deadlines.
IMPORTANT: Students who enroll in classes after the final drop for non-payment or enroll after the term begins will not be dropped BUT will incur a financial obligation to the college AND a hold will be placed on their record if payment is not received. This hold will block future registration (adds, drops, withdrawals), obtaining transcripts, grades, diplomas, or verification of enrollment until all fees are paid. Any unpaid balances could be forwarded to a Collection agency which will incur additional costs.
Fee Payment Methods
Students can conveniently pay fees online by credit card via their MyGWC portal. Cash and checks may be accepted on a limited basis in the Enrollment Center during regular business hours.
Payment By Check:
Each remittance of payment by check is considered authorization to convert that particular check into an electronic transaction. If your check is unable to be converted electronically, you will be required to submit an alternative form of payment.
Financial Aid Payments (BOG Fee Waiver):
Students who are having difficulty finding resources to pay fees should visit the Financial Aid website at http://www.goldenwestcollege.edu/gwcfao/ for information on fee waivers, grants and student loans.
BOG Fee Waivers pay enrollment fees ONLY. Students with a BOG Fee Waiver must pay the required health fee, College Service Charge and materials fees or you will be dropped from your classes.
If you think the Financial Aid Office should have posted your fee waiver (BOGFW) to your account but it is not showing on your MyGWC, contact the Financial Aid Office immediately. If it has not been posted, please pay the total balance due to avoid being dropped. If the total balance is paid, you will receive a refund for the per unit charge once the BOGFW is posted to your registration account.
If you will be receiving a scholarship to help pay for your tuition, please contact the Enrollment Center immediately after you register to avoid being dropped.
You may also need to contact the Financial Aid office with your outside scholarship information so you can arrange for payment to be made to Golden West College.
Third Party Payments:
If your tuition is going to be paid by a Third Party, i.e. Boeing, CA Dept of Rehabilitation, Voc Rehab or Tuition Assistance, once you have registered in classes, please submit your paperwork to the Enrollment Center immediately to avoid being dropped for non-payment.
If you are receiving Chapter 33 Post 9/11 or Chapter 31 Vocational Rehabilitation & Employment educational benefits, please contact Veterans Services immediately after registering and prior to payment. Your fees can be “deferred” so there is no out-of-pocket expense.
The office is located in Enrollment Services and is open Monday-Thursday, 9:00 a.m. to 5:00 p.m. and Fridays, 8:00 a.m. to 12:00 p.m.
Golden West College has also made available a payment plan through Tuition Pay, administered by Higher One®. This is a financing alternative if you cannot cover the entire amount of your GWC registration fees at the time of registration. The payment plan is available for students owing $150 or more for the current registration term. This payment plan requires a student to have a personal checking account. For more information visit: https://tuitionpaymentplan.com/goldenwest. You MUST complete signing up for Tuition Pay by 12 p.m. (noon) of the scheduled drop day to ensure that you are not dropped from classes. Your Tuition Pay contract must equal the amount of registration fees assessed for your enrollment.
Late Payment Agreement:
Students that owe less than $150.00 for a semester or session, and have difficulty paying the balance prior to the payment deadline, may submit a Late Payment Agreement to the Enrollment Center for consideration. Call (714) 895-8121 for further details.
To Be Eligible For a Refund:
Students must officially withdraw from classes by the refund deadline (Refer to the Student Class Program/Web Schedule Bill on the Student tab of the MyGWC portal page). It is the student’s responsibility to officially withdraw from classes and to verify all withdrawals. An instructor may drop students for non-attendance. Instructors are not responsible for making sure drops are made by the refund deadline. If the student has not been dropped from the class by the instructor, the student is responsible for withdrawing from the class by the refund deadline. Students who are officially enrolled in a class after the refund deadline will not be eligible for a refund. There are no exceptions.
Refunds will be automatically processed every week beginning the first week of registration of the semester in which the fees were paid and each week thereafter until the end of the term. Official withdrawals made in accordance with the refund policy and by the withdrawal deadline will generate a credit balance on the student’s account.
Online Credit Card Payment Refunds:
Registration fee payments made by credit card through MyGWC will be refunded to the same credit card used for payment. Allow 6-10 business days for the refund to post. If the Credit Card used to pay fees is no longer valid, it is the student’s responsibility to notify the Enrollment Center once the credit has been posted to the student’s account and prior to the refund being processed. The refund will be converted to a check refund upon proper notification.
All requests for review of account summary must be made within the one-year grace period from the semester in which the fees were assessed. Such petitions are subject to review.
In Person Payment Refunds:
Fee payments paid in person, by cash, check, money order or credit card, will be refunded through Bank Mobile as either a check, mailed to the mailing address Enrollment Services has on file, direct deposit to an existing bank account or to a Bank Mobile account depending on the refund choice made by the student. It is the responsibility of the student to maintain correct and up-to-date address information. Addresses can be updated on MyGWC, under the Student Tab, and then click on Banner Self Service.
*Refund vendor subject to change during catalog year.
Payments made using multiple payment methods (online credit card payments and cash, check or money order) during the current registration period will be refunded to the credit card used for online payments.
If Golden West College cancels a class, registration fees for that class will be refunded. If you purchased a parking decal, it must be returned to the Enrollment Center within two weeks of the class cancellation date.
Any check returned unpaid (stop payment or insufficient funds) does not constitute automatic withdrawal from class. A check returned from the bank for any reason is subject to a $25 service charge. A hold will be placed on student records for any financial obligation, until the obligation is cleared.
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