Things to know before you registerEnrollment Services
Admissions – All Students
- Read all registration instructions carefully.
- If you are a new, non-exempt, student you must complete assessment and participate in an orientation session before you can register for classes.
Students may be exempted from assessment, advisement/orientation and counseling if they meet one of the following criteria:
- Completed an A.A. degree or higher at an accredited United States college or
university. (college transcript required)
- Concurrently enrolled K-12th-grade school student attending with the recommendation of the school principal.
- Concurrently enrolled 11th/12th-grade students would be required to take the math/English assessment test if the class they are enrolling in has a math/English pre-requisite requirement.
Student Rights and Responsibilities
All students have the right to challenge or appeal any step in the matriculation process. Forms are available in the Enrollment Center for this purpose. A student who feels that his/ her right to matriculation services has been violated may file a grievance with the Vice President of Student Services. Also, students who refuse matriculation services will not receive priority registration.
It is the student’s responsibility to express a broad educational intent upon admission and to declare a specific educational goal by the time 15 units are completed. The student is also responsible for participating in counseling, attending class, completing assignments, and maintaining progress toward an educational goal.
- Clear Holds: Outstanding holds can be viewed via MyGWC (Registration Status). You must clear all holds which block registration before you will be able to register. If a hold exists on your records, a contact number will be displayed so that you may call for specific information regarding the hold.
- Financial Aid Students: Contact the Financial Aid Office to be sure that your financial aid has been processed and posted to your computer records at least 5 days prior to your registration appointment.
NOTE: Financial Aid students must pay the College Service Charge unless waived, Health Fee, Materials Fees if any, and the Parking Fee if applicable at the time of registration. Failure to pay these fees may cause your classes to be dropped. The BOGW does NOT cover these fees.
- Registration Restrictions: When selecting your classes from the Class Schedule, be sure to check for the following registration restrictions:
- You may not enroll in two classes that meet at the same time or overlap in time.
- You may not concurrently enroll in two sections of the same class.
- You may not enroll in more than 19 units for a primary term or 9 units for the summer session.
- You may not enroll in a class in which you received a grade of “C” or higher or “P” unless the class is designated in the catalog as repeatable as follows:
This course may be repeated
one time: may be taken twice for credit
two times: may be taken three times for credit
three times: may be taken four times for credit
- You may not enroll in any course in which you have received any combination of two or more D, F or NP’s. If you have previously attempted a course twice unsuccessfully, your registration in that course will be automatically blocked. [Course Repetition Policy]
- Prerequisite Courses: Some courses require special permission or have mandatory prerequisites. If you are planning to enroll in one of these courses you must meet one of the following:
- Your GWC placement test results must recommend you for the class, or
- You must have completed the prerequisite course at GWC after 1989 or be currently enrolled in it, or
- You must have completed the prerequisite course at GWC prior to 1989 or at another college. To show proof of the prerequisite completion, bring a copy of your transcript or grade report to the Enrollment Center prior to your registration appointment.
- Prerequisite/Corequisite Challenge
A prerequisite/corequisite challenge requires written documentation, explanation of alternative course work, background or abilities which adequately prepare the student for the course. A Prerequisite/Corequisite Challenge Form can be obtained from the Assessment Center for all courses that have a prerequisite. Reasons for seeking a Prerequisite/Corequisite Challenge Form may include one or more of the following:
- A prerequisite/corequisite is not reasonably available;
- The student believes the prerequisite/corequisite was established in violation of regulation or in violation of the District-approved processes;
- The student believes the prerequisite/corequisite is discriminatory or being applied in a discriminatory manner; or
- The student has the documented knowledge or ability to succeed in the course without meeting the prerequisite/corequisite.
The college will respond to students filing of the Prerequisite/Corequisite Challenge Form in a timely fashion. If the challenge is upheld the student will be cleared to register for the class. If it is not upheld, the student will need to meet the prerequisite before enrolling in the class.