Registration

Enrollment Services

HOURS: Monday – Thursday: 9:00 am – 6:00 pm |
Friday 8:00 am to 12:00 pm | Closed Weekends and Holidays
Phone: (714) 892-7711

What to know before you register at GWC
Admissions – All Students

Things to Know Before You Register:

  1. Read all registration instructions carefully.
  2. If you are a new, non-exempt, student you must complete assessment and participate in an orientation session before you can register for classes.
    Enrollment Exemptions
    Students may be exempted from assessment, advisement/orientation and counseling if they meet one of the following criteria:

    1. Completed an A.A. degree or higher at an accredited United States college or
      university. (college transcript required)
    2. Concurrently enrolled K-12th-grade school student attending with the recommendation of the school principal.
    3. Concurrently enrolled 11th/12th-grade students would be required to take the math/English assessment test if the class they are enrolling in has a math/English pre-requisite requirement.

    Student Rights and Responsibilities
    All students have the right to challenge or appeal any step in the matriculation process. Forms are available in the Enrollment Center for this purpose. A student who feels that his/ her right to matriculation services has been violated may file a grievance with the Vice President of Student Services. Also, students who refuse matriculation services will not receive priority registration.

    It is the student’s responsibility to express a broad educational intent upon admission and to declare a specific educational goal by the time 15 units are completed. The student is also responsible for participating in counseling, attending class, completing assignments, and maintaining progress toward an educational goal.

  3. Clear Holds: Outstanding holds can be viewed via MyGWC (Registration Status). You must clear all holds which block registration before you will be able to register. If a hold exists on your records, a contact number will be displayed so that you may call for specific information regarding the hold.
  4. Financial Aid Students: Contact the Financial Aid Office to be sure that your financial aid has been processed and posted to your computer records at least 5 days prior to your registration appointment.

    NOTE: Financial Aid students must pay the College Service Charge unless waived, Health Fee, Materials Fees if any, and the Parking Fee if applicable at the time of registration. Failure to pay these fees may cause your classes to be dropped. The BOGW does NOT cover these fees.

  5. Registration Restrictions: When selecting your classes from the Class Schedule, be sure to check for the following registration restrictions:
    • You may not enroll in two classes that meet at the same time or overlap in time.
    • You may not concurrently enroll in two sections of the same class.
    • You may not enroll in more than 19 units for a primary term or 9 units for the summer session.
    • You may not enroll in a class in which you received a grade of “C” or higher or “P” unless the class is designated in the catalog as repeatable as follows:

      This course may be repeated
      one time: may be taken twice for credit
      two times: may be taken three times for credit
      three times: may be taken four times for credit

    • You may not enroll in any course in which you have received any combination of two or more D, F or NP’s. If you have previously attempted a course twice unsuccessfully, your registration in that course will be automatically blocked. [Course Repetition Policy]
  6. Prerequisite Courses: Some courses require special permission or have mandatory prerequisites. If you are planning to enroll in one of these courses you must meet one of the following:
    • Your GWC placement test results must recommend you for the class, or
    • You must have completed the prerequisite course at GWC after 1989 or be currently enrolled in it, or
    • You must have completed the prerequisite course at GWC prior to 1989 or at another college. To show proof of the prerequisite completion, bring a copy of your transcript or grade report to the Enrollment Center prior to your registration appointment.
  7. Prerequisite/Corequisite Challenge
    A prerequisite/corequisite challenge requires written documentation, explanation of alternative course work, background or abilities which adequately prepare the student for the course. A Prerequisite/Corequisite Challenge Form can be obtained from the Assessment Center for all courses that have a prerequisite. Reasons for seeking a Prerequisite/Corequisite Challenge Form may include one or more of the following:
  • A prerequisite/corequisite is not reasonably available;
  • The student believes the prerequisite/corequisite was established in violation of regulation or in violation of the District-approved processes;
  • The student believes the prerequisite/corequisite is discriminatory or being applied in a discriminatory manner; or
  • The student has the documented knowledge or ability to succeed in the course without meeting the prerequisite/corequisite.

The college will respond to students filing of the Prerequisite/Corequisite Challenge Form in a timely fashion. If the challenge is upheld the student will be cleared to register for the class. If it is not upheld, the student will need to meet the prerequisite before enrolling in the class.

Online - MyGWC Portal
Online Registration: MyGWC.com

How To Register For Classes At MYGWC

Login to MyGWC with the username and password provided to you by the Enrollment Center.
The first time you log in, you will be asked to change your password and to set up 3 password retrieval security questions.

  1. Click on the Student tab
  2. Click on “Add or Drop Classes”
  3. Select a term (ex: GWC Fall 2008) then “Submit.”
  4. Enter Course Reference Numbers (CRNs) from the printed class schedule then
    Submit Changes
    OR
    click on “Class Search” to search the class schedule. Enter your search criteria then select “Class Search”.
  5. Click in the checkbox next to the course you want to register in then click “Register” to submit the course for registration. You may also click on “Add to Worksheet” to add it to the worksheet and continue searching for classes.
  6. Verify your registration then click on “Finish and Pay” to pay your fees.
  7. Verify your fees then click on “Pay Now” to pay by credit card. If paying by check or money order, send payment to the registration office in this amount. Make sure to write your student ID number on the check/money order. Fees are due at the time of registration.
  8. Enter the credit card type, card number, expiration date, and billing address then click on “Submit Payment.”
  9. Verify the information entered then click on “Okay to Submit Payment.
  10. Wait until the payment has been verified by the bank.
  11. Print the form from your web browser as proof of payment.
In Person Registration

Students who are too late for priority online registration may register in person in the Enrollment Center the week before classes begin.*

Late Registration (In-Person): Late registration for open classes begins the first day of class and extends through Friday of the first week. Students may register during the second week of class with the permission of the instructor. Students will not be permitted to register after the second week of class.

Students should be aware that missing the first class meeting or meetings may severely affect their chances to succeed in the course.

NOTE: Students entering classes late are responsible for making up missed work.

*Refer to the ACADEMIC CALENDAR for important registration dates.

Matriculation

Matriculation is a continuing process which assists the student in planning, choosing and successfully achieving his/her educational and career goals. Matriculation is a partnership between the student and the community college. There are mutual responsibilities for both partners.

Who Participates
Matriculation is a right afforded to all students who enroll at Golden West College. Students who fully matriculate have been shown by research to have an 84% persistence rate; those who do not, a 33% persistence rate. Matriculation is provided to improve student success. Therefore, all students entering the college are expected to participate in matriculation services.

Golden West College Will Provide:

Step 1. — ADMISSION:
The application is required for admission to the college.

Transcripts – Official college transcripts are required for (1) and (2) below.

  1. Students who plan to graduate or complete a certificate at Golden West College
  2. Veterans collecting educational benefits.
  3. Students needing to show completion of course prerequisites (personal copies are acceptable).

High school transcripts are required for students under the age of 21. Special postcards are available in the Enrollment Center to assist you in ordering your transcripts.

Step 2. — ASSESSMENT:
Students should walk in for Placement Testing (English, English as a Second Language, Reading, Study Skills, and Math) at the Assessment Center (714) 895-8388. Assessment website.

Step 3. — ADVISEMENT:
Students should make appointments for an Academic Advisement Session by turning in the Request Form in the Counseling Office. A First Semester Plan is completed during the session. Space is limited. Students who have completed more than 15 units at any college and/or need more information may call (714) 895-8799.

NOTE: IN ORDER TO REGISTER, STUDENTS MUST HAVE THE FOLLOWING COMPLETED:

  1. Permit to Register
  2. Placement Test Scores
  3. First Semester Plan
  4. Verification of Prerequisites

The Student Will:

  • Express at least a broad educational intent at the time of admission.
  • Participate in counseling and advisement to develop a student educational plan.
  • Follow prerequisites and corequisites.
  • Declare a specific educational goal (e.g., A.A. degree, transfer, vocational certificate) by the time 15 units are completed.
  • Attend class, complete assignments, and maintain progress toward an educational goal.
  • Gather information and seek support services as needed.
  • Accept the responsibility for the consequences of their educational decisions.
Exemptions

Some students may be exempted from assessment, advisement/orientation and counseling if they meet one of the following criteria:

  1. Completed an A.A. degree or higher at an accredited United States college or university.
  2. Completed 30 or more units at an accredited United States college or university.
  3. Completed 15 or more units with a cumulative GPA of 2.0 or higher along with official evidence of one of the following:
    • Verified completion of college level course work in English, writing and mathematics (Intermediate Algebra or higher) with a grade of “C” or better.
    • Evaluation of learning skills (placement testing) from a California Community College within the last two years.
    • A score of 3, 4 or 5 on the Advanced Placement Examination in English Composition.
    • A passing Score on the California State University English Equivalency Examination.
  4. Enrolling in a single one-semester, specialized job training course which is more than 6 units.
  5. Concurrently enrolled K – 12th-grade school student attending with the recommendation of the school principal.

Student Rights and Responsibilities

All students have the right to challenge or appeal any step in the matriculation process. Forms are available in the Enrollment Center for this purpose. A student who feels that his/ her right to matriculation services has been violated may file a grievance with the Vice President of Student Services. Also, students who refuse matriculation services will not receive priority registration.

It is the student’s responsibility to express a broad educational intent upon admission and to declare a specific educational goal by the time 15 units are completed. The student is also responsible for participating in counseling, attending class, completing assignments, and maintaining progress toward an educational goal.

Prerequisites/Corequisites/Advisories

A Prerequisite is a requirement which must be met before enrollment in a course.

NEW CHANGE EFFECTIVE IMMEDIATELY – Prerequisites Clearance Request Forms must be submitted at least 10 business days prior to registration.  Please Allow 5-7 business days for processing.

A Corequisite is a condition of enrollment consisting of a course that a student is
required to simultaneously take in order to enroll in another course.

An Advisory on Recommended Preparation is a condition of enrollment that is
advised, but not required, to meet before or in conjunction with enrollment in a course
or educational program.

Prerequisite Courses
Some courses require special permission or have mandatory prerequisites. If you are
planning to enroll in one of these courses, you must meet one of the following:

  1. Your GWC placement test (results) must recommend you for the class, or
  2. You must have completed the prerequisite course at GWC after 1989 with a
    grade of C or better or be currently enrolled in it at the time or registration and
    subsequently earn a grade of C or better, or
  3. You must have completed the prerequisite course at another college with a grade
    of C or better. To show proof of the prerequisite completion, bring a copy of your
    transcript or grade report to the Enrollment Center prior to enrolling.

Download the PREREQUISITE CLEARANCE REQUEST PDF FORM

Prerequisite/Corequisite Challenge

A prerequisite/corequisite challenge requires written documentation, explanation of alternative course work, background or abilities which adequately prepare the student for the course. A Prerequisite/Corequisite Challenge Form can be obtained from the Assessment Center for all courses that have a prerequisite.

Reasons for seeking a Prerequisite/Corequisite Challenge Form may include one or more of the following:

  1. A prerequisite/corequisite is not reasonably available;
  2. The student believes the prerequisite/corequisite was established in violation of regulation or in violation of the District-approved processes;
  3. The student believes the prerequisite/corequisite is discriminatory or being applied in a discriminatory manner; or
  4. The student has the documented knowledge or ability to succeed in the course without meeting the prerequisite/corequisite.

The college will respond to students filing of the Prerequisite/Corequisite Challenge Form in a timely fashion. If the challenge is upheld the student will be cleared to register for the class. If it is not upheld, the student will need to meet the prerequisite before enrolling in the class.

Wait List Information

How it works:

If a class is closed, you may register yourself on the waitlist anytime on or after your registration appointment time. If a seat becomes available in that course, the next student on the waitlist will be notified via their MyGWC student email. Students will then have 24 hours to register and pay for the class or they will be dropped from the waitlist and the next student on the waitlist will be notified.

Make sure to log in to your MYGWC account and check your student email account on a regular basis!

The following rules apply for students who wish to enroll on a wait list:

  • A student may only enroll in one wait list class section per course title (ex. only one section of ENGL G100 class).
  • For lecture/lab classes, the student will only be able to enroll on the waitlist for the lab section. If a seat opens in the lab, the student can register for the lab and lecture at the same time.
  • A student will not be permitted to enroll on a wait list if he/she is enrolled in another section of the same course.
  • A student will be permitted to enroll on a wait list only if he/she meets the enforced prerequisite/co-requisite for the class.
  • Courses in the Nursing program require a special admissions and acceptance process waitlists are not available for courses in this program. There may be other programs such as Criminal Justice that may have certain courses in which the waitlist is not an option.
  • The wait list will be turned off 24 hours prior to the start of the term and no new students will be permitted to register on the waitlist. .
  • You are encouraged to print and review the detailed instructions on how to enroll on the waitlist

Download the detailed instructions on how to enroll on the waitlist [PDF]