Dr. Erin Craig

Christina Oja
Learning Resource Center 135
(714) 892-7711 x55233

Embedded Tutoring Program

Learning Resource Center

Fall 2019 Application Process Now Open! Click here to apply

The Embedded Tutoring program at GWC focuses on using embedded tutors to provide more individualized attention and assistance during class activities, and to motivate students’ participation and engagement in the classroom.

In embedded tutoring, a tutor works in and/or out of the classroom under the instructor’s guidance to help students understand course concepts and enhance student engagement.  The tutor may attend all, or only certain class meeting days each week.

The Embedded Tutor functions as:

  • A peer tutor, providing support to students as they work with the class content and texts
  • A mentor, helping students foster connections with support services
  • A model student, demonstrating effective student behaviors and successful academic habits


Courses We are Targeting
  • Courses with large class factors (LCF)
  • Courses with historically high rates of assigned grades of D, F, and W:
    • BIOL 100, 182, 221
    • CHEM 130, 180
    • ECON 170
    • HIST 170, 175
    • MATH 100, 160
    • PHIL 115
    • PHYS 185
    • PSYC 100
    • SOC 100
  • Courses affected by AB 705 (entry level transfer courses)

Though these classes are our main focus, other criteria will be considered as well. Interested faculty members should review the rating rubric and submit an application for consideration. (The rubric and application for Fall 2019 will be sent via email to all faculty toward the end of the spring semester.)

Expectations of Classes using Embedded Tutors
  • Incorporation of multiple critical thinking assignments such as essays, research papers, and software projects
  • Maintain ongoing online discussion threads (for online classes)
  • Focus on student retention and the improvement of class understanding of the materials and concepts presented in the course
  • Participate in the Civitas project or alternative method of collecting and retaining student success data in order to further support students and faculty
  • Recruit Embedded Tutor candidates and work with the Student Success Center to process their hiring
  • Maintain high fill-rates
Who are the Embedded Tutors?
  • Many embedded tutors are GWC students
  • Most are recommended by faculty and have received an A in the course they are assisting
  • Some of the tutors have higher education degrees and would like exposure to a college classroom
  • Monthly training sessions are provided to the tutors
The Role of the Embedded Tutors

The Embedded Tutor may engage in the following types of activities:

  • Help facilitate small group exercises and discussions
  • Offer the perspective of an experienced student in class discussions
  • Work with individual students who require additional support during class activities
  • Assist with the maintenance of ongoing online discussion threads
  • Assist students to learn how to effectively utilize software, tools, etc.
  • Answer questions regarding lecture and lab material, learning skills, Canvas course site, due dates and course requirements
  • Guide students, provide feedback, and answer questions during in-class hands-on practice
  • Work with instructor regarding students that have missed class, who have not accessed class material, or who are at-risk


Things the Embedded Tutor is not permitted to do:

  • Teach new concepts the course instructor has not already introduced
  • Create lecture content or materials to be used during instruction
  • Lead the class without the instructor present
  • Grade assignments (this responsibility belongs solely to the faculty member and cannot be transferred)
  • Enforce class management or discipline policies
  • Function as a personal assistant to the instructor (making copies, picking up lunch, etc.)


It is important for the course instructor to consider how the Embedded Tutor will be engaged in class during each individual class meeting, and design class activities that include active Embedded Tutor participation.

Embedded Tutors in Action

Embedded Tutors in Action

The Role of GWC Faculty
  • Help the Embedded Tutor feel welcomed, informed, and prepared for your course
  • Explain how you want the tutor to interact with your students
  • Provide the tutor with a copy of the course syllabus and other necessary materials to ensure the tutor is informed
  • Introduce the tutor to your students and explain that you will be working to support them
  • Work together and make adjustments throughout the semester to best take advantage of the tutor’s strengths
  • Ensure the Embedded Tutor is engaged with the class during each individual class meeting, and design class activities that include active tutor participation
  • Remind the tutor to CC you when they submit their hours record sheets (Embedded Tutors are responsible to submit both an hours record sheet as well as their MyGWC timecards by the 9th of every month)
Selection of and Hiring an Embedded Tutor
  • The Embedded Tutor must be recommended by the instructor and taken the course or similar course(s), and/or taken a Course Assistant type course in the discipline or received a waiver from an instructor that includes evidence to substantiate a waiver (i.e. AA degree or higher in the discipline, proven competency).
  • Hiring of the Embedded Tutor will be coordinated by the Student Success Center with the participation of the departments needing the tutor to ensure the candidates subject matter competency.

Payroll and other administrative tasks will be overseen and completed by the LRC Division.

  • Monthly training will be provided to the Embedded Tutors. Additional training may be provided by the instructor and will count as part of the Embedded Tutor’s hours allocated to that instructor during the semester (see below chart).
  • Embedded Tutor salary is based on the current tutor salary schedule used in the LRC Division.
  • Embedded Tutors may not begin working with the instructor until formally and officially assigned to that position with CCCD Human Resources. Confirmation of this will be provided by the Student Success Center.
Allocation of Hours and Funding

Allocation of hours and funding is based on class units with additional hours being allocated for large-class factor sections. Below are the calculations of total maximum hours per course for the entire semester.


Units Possible Number of ETs per Section Maximum ET Hours per Section If Also Large Class Factor,
Maximum ET Hours per Section
1-unit courses 1 21 41
2-unit courses 1 37 57
3-unit courses 2 53 73
4-unit courses 2 68 88
Above 4-units 2 84 104


  • The above maximums include 5 hours of preparation time. ETs will also be compensated for monthly training separately from these totals.
  • Classes with large class factor of 55 student and above will receive an additional allocation of 20 ET hours.


These are the maximum number of hours for each course for the duration of the semester.  It is important to plan accordingly with the Embedded Tutor to ensure their time is spent prudently.  (ex: Be sure to not use all of the Embedded Tutor’s time at the beginning of the semester, leaving them with the inability to work with you at the end of the semester.)

Faculty Application Process

The application process for the Fall 2019 semester is now open. Click here to apply. Applications will be received by the Student Success Center Coordinator and evaluated by a panel of faculty and the Dean of the LRC.  Incomplete applications will not be considered. Notification of award will be emailed as soon as possible after the application has been processed and funding has been confirmed.


Embedded Tutors may not begin working with an instructor until formally and officially assigned to that position with CCCD Human Resources.  Confirmation of this will be provided by the Student Success Center.


Embedded Tutors– Christina Oja (coja@gwc.cccd.edu)
Faculty– Dr. Erin Craig (ecraig4@gwc.cccd.edu)