Coaches Letter for Registration at Golden West College
High School (Division C)
**IMPORTANT: PLEASE READ IN ITS ENTIRETY**
January 29, 2013
On behalf of Golden West College, I would like to welcome you in advance to 2013 Science Olympiad competition, which will take place on Friday, March 1, 2013. GWC is pleased to host this event, and we hope that you will enjoy our facility. A map of the campus can be found at http://www.goldenwestcollege.edu/campus_map.html.
On the day of Science Olympiad
Please plan to park in the lot off Golden West Street, on the west side of the campus. Busses should unload students at the entrance to campus located just south of the Automotive/Diesel building. Then direct the drivers to park at the far north part of the lot (near the tennis courts) for the remainder of the day. Other participants, guests, and parents arriving by car may park on north side of the former Public Safety building in the west lot. Parking permits for the north portion of the lot has been waived for this day. Parking permits will be needed for those parking south of the Public Safety building and may be ticketed if there was none. Should you get a ticket in error, please calmly proceed to Public Safety on campus (located south of the math/science building), and the clerks will assist you.
Registration for students will begin from 8:00 – 9:00 AM at the south end of the gymnasium. Tables for the students to register will be located outside, while coaches’ and volunteers’ registrations are inside. We will provide caffeinated beverages (for the adults only!) until 10:30 a.m. Events will begin promptly at 9:10 a.m.
You may set up your "headquarters" anywhere on campus; there will be plenty of green areas and benches for your use, and the Student Center is available for you to use as well. In the event that it may rain on March 1, we will provide a list of locations with shelter at the time of registration.
The café located adjacent to the Student Center is open from 7:45 a.m. to 1:30 p.m. The café serves delicious breakfast; for lunch, a salad bar, pizzeria, deli, and grilled items. You are also free to bring your own food and beverages.
On-Line Team Registration – Prior to the Event
On-line team registration will be available at www.goldenwestcollege.edu/scienceolympiad (this address is case sensitive). This website will be up-to-date by February 1. Registration opens from Monday, February 11 at 8:00 a.m. through Wednesday, February 20 at 4:00 p.m. No early or late registration will be accepted.
You are free to edit your registration information until the close of the registration at 4:00 p.m., Wednesday, February 20, 2013. Please remember to keep your registration number and password so that you can return to edit your registration information. Registration sheet must be submitted during the registration period. Please avoid last-minute registrations. We regret that we cannot accommodate changes of event times. Please structure your team as such.
You must have a minimum of 10 events entered by your team. A maximum of seven 12th graders can be registered for a Division C team.
Please remind your students to bring their school photo identification and have it with them at all times. Without an ID card, they may not be allowed to compete. ID must include grade level. At the time of student registration, students will be asked to show their ID before wristbands will be issued.
Each student may compete in a maximum of 4 events. If you disregard this policy, your team will be disqualified from all events in which that student competed.
Exceptions to changes in student participants made after February 20 will be accepted only if the original student is ill or has a documented emergency. If necessary, the Change of Participant form is available online and requires 2 copies of the form: one copy to be approved at registration and the other must be brought to the competition by the student. Please list only one change per page.
You can view the available times for the engineering events by visiting our Event Sign-Up System (ESUS) site at http://socalscioly.org/esus/oc/c/slots.php. ESUS will be open during the same times as the registration on the GWC site, and a direct link to this site will also be available on the website.
Instructions for registration, username and password will be emailed to you in advance of the registration dates. Sign-up sheets will also be available on the door of the room where the event will be held, but the time slots will be limited.
Assignments for volunteers will be provided in advance, and we would appreciate it if you could pass those on to your volunteers.
Should there be any changes, an announcement will be posted on the website, and you will also be notified at check-in.
In the Afternoon of Science Olympiad
All projects for building events must have a school name as identification. In the event that grievance and arbitration is needed, it is critical that they are left at the testing site until 2:30 p.m. After issues have been resolved, ALL projects need to be picked up and removed by 3:00 p.m. Any items left on campus or not removed by the specified time, points will be deducted from the team’s total. Please be respectful of the facility and do not leave items for us to dispose of.
We will have a fun “Science Bowl” competition between 2:30 – 4:30 p.m. immediately after Science Olympiad competitions are over (it will run like the former College Bowl competitions). Each school may have one team of 4 students, so please make your assignments in advance.
The Science Bowl and the Awards Ceremony will take place in the Forum I facility (Building 12). Please note no food or drink, especially gum, will be allowed inside this room. Coaches: please enforce this policy for your team.
Space in the Forum is limited. For safety reasons, each team can have a MAXIMUM of 15 team members plus a coach. If possible, we will accommodate a second coach for each team in the Forum. Parents and guests may view the Awards Ceremony via video streaming in Health Science 131, near the rear of the Forum. We need your assistance to ask parents and guests to observe this request, and direct them to the alternate room. Everyone will be invited to take pictures outside at the conclusion of the Awards Ceremony.
For emergencies, please call the Dean’s office at 714-892-7711, Ext. 58990.
We are eagerly anticipating your participation in Science Olympiad. GWC is proud to be able to host this program and is looking forward to making it a memorable day for everyone. Let’s hope for good weather and a fun day!
Carol J. Grimes, Ph.D.
Professor of Chemistry, Emerita
Golden West College