Institute for Professional Development (IPD)
The Institute for Professional Development (IPD) is a standing committee of the Academic Senate that helps faculty members to design, plan, and achieve their own professional growth objectives. IPD performs its functions on the basis of policies provided by the District Professional Pursuits Committee, the District Sabbatical Leave Committee, the Academic Senate, the college President, and the AFT/CCCD Agreement. The Academic Senate delegates to the IPD the following responsibilities:
- Inform faculty of professional development opportunities, funding, and deadlines.
- Recommend faculty requests for sabbatical leaves to the college President and Board of Trustees.
- Review and recommend faculty requests for salary advancement, alternative methods projects, academic rank, and emeritus status.
- Allocate conference/travel funds provided by the contract.
- Coordinate campus and department workshops/retreats with Staff Development.
Click on the items below for important information and fillable applications:
IPD provides opportunities for faculty teaching 7.5 or more LHE to attend professional conferences or seminars for improvement of teaching and learning, and for professional development.
PART-TIME FACULTY teaching less than 7.5 LHE may submit their Conference Authorization Form to Coast CCA President, Mike Carlucci at Coastline College, Fountain Valley.
For further details regarding eligibility, funding, and the Coast CCA application process, please visit the Coast CCA website [Link] and Article XIV. Professional Development (p. 20) of the CTA Contract – Navigator, Union Agreements [LINK]
Attendance at an IPD-approved function must serve a professional development need which includes the expanding of one’s knowledge in his/her field of concentration, the continual mastering of the teaching/learning process, and/or contributing to the improvement of the total instructional program of the college. (A presenter at a conference would qualify as long as it is judged that the person is developing professionally by preparing for and delivering the presentation).
Items not approved:
Activities such as accompanying students to a convention, serving as an organization/association officer or advisor, participating in activities related to committee work, coaching or observing sports or professional events, or performing political activity on behalf of the college. Funding will not be approved for events (conferences, workshops, seminars, courses, etc.) which will be used by the faculty member for salary advancement credit.
An individual can receive up to a maximum of $1,400 in IPD conference funding per academic year. A single request can be funded up to 100% of actual permissible expenses (including food, mileage, and parking), up to the $1,400 limit. If the maximum is not used on the first request, and as funds permit, additional applications can be submitted to request funds until the maximum of $1,400 is awarded to them for the year. IPD is continuing to offer an additional $100 of funding to faculty who are unpaid speakers at a conference.
Applicant is responsible for all costs and will be reimbursed for approved expenses with appropriate receipts.
A faculty member making a request to attend a conference seeking IPD funding shall obtain a Conference Authorization Request Form from the IPD Office and submit it to the IPD Office no later than SIX (6) WEEKS prior to the requested date of attendance. Refer to submission deadlines [PDF].
The best way to secure funding approval is to apply early! Retro authorization is not provided.
- Complete a Conference Authorization Request Form. Forms are available in the IPD Office and Fiscal Services. They are not available online. Helpful hints on how to complete the form [PDF].
- Attach a conference brochure or internet flyer. Must include the following information: name of conference, description, registration fee, dates and location.
- Obtain the signature of your department dean. (The dean’s signature does not guarantee funding).
- Return the completed application to the IPD Office located in the LRC Annex –New Media Bldg (map). We highly recommend that faculty deliver their items and not rely on support staff Late submissions will not be accepted Incomplete items will be returned Retro authorization is not provided.
- IPD will meet as scheduled to review applications and determine funding approval. Notification of committee decision and copies of documents will be sent to the applicant’s GWC email.
- When approved, the IPD Office will forward the Conference Authorization Request forms to the President’s Office via campus mail. District Travel will send an Administrative Approval letter and Claim for Reimbursement Form to the applicant (placed in your mailbox).
Cancelling Conference Funding
Funds are encumbered for your use so please notify the IPD Office immediately if you are no longer planning to attend the conference. This will allow IPD to apply cancelled conference funding towards new conference applications.
Donate Your Hotel Toiletries
Donate your unused soap, shampoo, toothpaste and other hotel toiletries to help students on campus. A donation box has been placed in the IPD Office. Your donations will help keep the campus pantries stocked with much needed items for our students. Additional information is available at Student Wellbeing [Link].
Requesting Reimbursement of Conference/Travel Expenses
Each person authorized to attend a conference using IPD funds would have received an Administrative Approval letter and a Claim for Reimbursement form from District. Applicant is responsible for all costs and will be reimbursed for approved expenses with appropriate receipts.
1. Complete your Claim for Reimbursement form.
2. Attach original receipts that document the method of payment for all claimed expenses.
3. Obtain the signature of your department dean.
4. Deliver form and receipts to the IPD Office within ten (10) days following completion of the conference/travel.
5. IPD Office will forward to Fiscal Services for processing.
Detailed information can be accessed at Coast Navigator Travel/Conference Procedures [Link]
Salary Advancement Credit
A full-time faculty member who has not yet reached column V of the salary schedule desiring to receive salary advancement credit for a program of professional improvement including lower division courses may submit an application to the IPD Office. The application must be submitted and approved prior to pursuing the program. Faculty members may advance within the salary schedule in accordance with district policies.
Part-time faculty Column Movement: refer to information found on the Coast CCA website [Link]
Programs of professional improvement for salary advancement credit and the amount of hours required to receive one unit of credit:
Conference/Workshop*………………..1 unit = 18 hours. *Includes online workshops
Lower Division Credit *…………………1 unit = 1 unit. *See below for preapproved courses
Job Shadowing………………………….1 unit = 36 hours
Educational Materials…………………..1 unit = 36 hours
Professional Organization Activities…..1 unit = 36 hours
Independent Study Credit………………1 unit = 36 hours
Job Exchange……………………………1 unit = 36 hours
Publications………………………………1 unit = 36 hours
Work Experience…………………………1 unit = 36 hours
New Assignment…………………………1 unit = 36 hours
Upper Division Credit
It is not necessary to submit an application to IPD for approval of UPPER DIVISION course work. Please contact Kyla Bentley at District HR for additional information. Email: email@example.com or phone: (714) 438-4719.
1. Submit a Salary Advancement Credit Application [PDF] according to the submission deadlines [PDF].
2. IPD will meet as scheduled to review applications and determine funding approval. Notification of committee decision and copies of approved documents will be sent to the applicant’s GWC email.
Submitting Verification of Completed Projects
- Upon completion of the project, the applicant is to submit evidence of completion/transcript to the IPD Office. For the current semester and any succeeding semesters, the evidence of completion will be due the semester immediately following the project complete date that is stated on the original application.
• After the semester ending deadline, these salary advancement projects will NOT BE ELIGIBLE to be turned in for salary advancement credit and the paperwork will NOT be carried forward.
- IPD Chair will review the verification of completion/transcript and a “Notice of Completion” letter will be sent to Kyla Bently, District HR, to confirm the approved credits. A copy will be sent to the applicant’s GWC email. (Estimated date to receive completion letter: first week of September).
Pre-approved Courses for Lower Division Credit
IPD offers several lower division courses that have been Pre-Approved for salary advancement credit. It is not necessary to submit an application to the IPD to obtain approval before enrolling in these courses. These courses earn 1.33 credits for 24 hours of work.
Pre-approved Courses – Application Process
You may submit your Salary Advancement Application in advance or wait until completion of the course.
You have two options by which to enroll in the Pre-approved courses for salary advancement credits:
• GWC Community Education Online Workshops [Link]
Only those courses listed on the Pre-approved list are eligible. Courses are subject to a registration fee, but the first two lessons within the first week are free giving you a chance to try out the course before payment is due.
• Gale courses offered through the County of Los Angeles Public Library [Link]
Only those courses listed on the Pre-approved list are eligible. County of Los Angeles Public Library card holders are eligible for free enrollment in Gale courses. Courses run for six weeks and new sessions begin every month.
Application Process and Submitting Verification of Completed Projects
1. For preapproved courses: at any time prior or upon completion of the course, submit a Salary Advancement Application along with your verification of completion.
- For the current semester and any succeeding semesters, the evidence of completion will be due the semester immediately following the project complete date that is stated on the original application.
- After the semester ending deadline, these salary advancement projects will NOT BE ELIGIBLE to be turned in for salary advancement credit and the paperwork will NOT be carried forward.
- If you are close to a column move, the verification of completion must be in the IPD Office by September 1 to meet the District deadline of September 15.
2. IPD Chair will review the verification of completion/transcript and a “Notice of Completion” letter will be sent to Kyla Bently, District HR, to confirm the approved credits. A copy will be sent to the applicant’s GWC email.
Department/Discipline Symposiums/In-Service Training Meetings
IPD allocates funds each year to be used for on-campus workshops and seminars or for department/discipline retreats.
Due to limited funding, IPD can only cover expenses for full-time and 7.5+ part-time faculty. The event must serve a professional development need for the faculty involved. A professional development need is defined as a process by which faculty may enhance their professional and human relation skills, attitudes and knowledge. This includes expanding of one’s knowledge in his/her field of concentration, the continual mastering of the teaching/learning process, and/or contributing to the improvement of the total instructional program of the college.
Identify specific areas of interest in your department/discipline, such as training, innovation, or solutions to department needs. Symposium topic suggestions include, but are not limited to, the following:
• Curriculum Development
• Communication or Customer Service Skills
• Promoting Student Success
• Problem Solving
• Technology & Computer Training
• Student Learning Outcomes
Symposiums should support your department and/or campus-wide goals and meet at least one of the AB1725 guidelines:
• Improvement of Teaching
• Knowledge/Skill maintenance
• Development of Innovation
• In-Service Vocational Training
• Computer & Technology Proficiency
• Retraining for Instructional Needs
Due to limited funding, IPD can only cover expenses for full-time and 7.5+ part-time faculty. Consideration for funding also includes, but not limited to the number of faculty participating, total cost, and whether funding has been granted in the past.
Covered Expenses: Actual expenses maximum per person not to exceed $3.00/materials, $3.00/snack and $12.00/lunch.
Non-covered Expenses: facility rentals, speaker stipends, and substitutes or participation incentives, such as stipends or give away items.
Twice each year (in the Fall and Spring semesters), IPD will notify faculty via a Wavelength announcement of the application period to fund Department/Discipline Symposiums and In-Service Training. All applications must be received per the designated deadline.
- Submit a Symposium Application [PDF]. (Refer to Wavelength announcement for deadline date).
- The IPD Workshops/Department Discipline Retreats Subcommittee will meet as scheduled to review the applications and determine eligibility in accordance with the criteria established by the IPD.
- Notification of the committee’s decision and copies of documents and instructions will be sent to the applicant’s GWC email.
Verification of Completion
The Symposium/Workshop presenter is responsible for forwarding the attendance sheet and catering invoice to the IPD Office.
Alternate Methods/Overload Release Time
A full-time faculty member on schedule “A” or “Q” who is on the last regular step of any column, or on any longevity step of column IV, or on any step of column V, of the salary schedule who desires to pursue a program of professional improvement may be compensated by released time or overload pay.
Professional improvement projects include work experience, independent study, workshops, seminars, conferences, lower division course work, job shadowing, job exchange, new assignment, publications, production of educational materials, and professional organizational activities.
Meet the conditions described in Article XIII, Section 3, of the AFT contract:
a. A Faculty Member on schedule “A” or “Q” who is on the last regular step of any column, or on any longevity step of column IV, or on any step of column V, of the salary schedule.
b. Eighteen (18) clock hours of work are required for one unit of released time or overload credit per semester.
c. The same process of certification of completion will be required of the Faculty Member as stipulated in Section 2(b) of Article XIII.
IPD guidelines specify that a maximum of three (3) units may be awarded to a faculty member in any one semester. Eighteen (18) clock hours of work are required for one unit of released time or overload credit per semester. Job exchange, job shadowing, and work experience require thirty-six (36) clock hours for one unit of credit.
Early February: IPD will notify faculty via a Wavelength announcement of the Alternative Methods application period to fund projects for the following academic year. All applications must be received per the designated deadline.
- Submit an Alternative Methods Application [PDF]. (Refer to Wavelength announcement for deadline date).
- IPD will meet as scheduled to review the applications and determine eligibility in accordance with the criteria established by the District Professional Pursuits Committee.
- Once approved, the IPD will forward its recommendation for approval and the type and amount of compensation to the college President, or designee, for final approval. A copy of the approval will be provided to the applicant’s Dean, Vice President, Director of Human Resources, and FLAC Analyst. Notification of committee decision and copies of documents will be sent to the applicant’s GWC email.
- Upon completion of the project, the applicant is to submit a project report or evidence of completion to the IPD Office. Fall project reports are due by December 1st. Spring project reports are due by June 1st. Projects completed for overload pay will be paid in one lump sum after the project report is turned in.
- The IPD Chair will evaluate whether the project was completed to satisfaction. Once approved, the IPD Office will notify the faculty member to sign a time card and forward to the FLAC Analyst for processing.
2018 – 19 Sabbatical Leave Application Timeline/Deadline Dates
Deadlines have been adjusted by the Union to compensate for a 16-week schedule.
September 8, 2017 – Intent to File due – End of 2nd Week of Fall Semester
September 15, 2017 – Applications due – End of 3rd Week of Fall Semester
October 6, 2017 – Applications requiring revision will be returned to applicant – End of 6th Week of Fall Semester
October 20, 2017 – Deadline for submission of revised applications – End of 8th Week of Fall Semester
November 3, 2017 – Acceptable sabbaticals sent to College President – End of 10th Week of Fall Semester
November 10, 2017 – If the President requires ranking, request is made of Sabbatical Leave Committee – End of 11th Week of Fall Semester
November 17, 2017 – Ranking sent to the President – End of 12th Week of Fall Semester
December 1, 2017 – President sends sabbaticals to the District
January 2018 – Board of Trustees approves sabbaticals
February 2, 2018 – Sabbatical Leave Committee shall notify successful candidates – End of 1st Week of Spring Semester
Note to Applicant: Please review Article XVI of the AFT/CCCD Contract prior to submitting this form in order to determine eligibility and benefits.
Appeals Timeline: Appeals on any action must be filed within five (5) working days from the time Applicant received notice of action. See appeals procedure for details.
Members of the faculty at Golden West College may be assigned the academic rank of Lecturer, Instructor, Assistant Professor, Associate Professor, and Professor in accordance with the qualifications and procedures which are recommended by the GWC Institute of Professional Development.
Establishment of academic rank provides increased status and greater community standing. Titles lend prestige in the publication of textbooks and other educational materials. The Academic Rank Policy is in no way attached to salary, nor is it considered the basis for a merit plan for salary increase.
Refer to the criteria [PDF].
Early September: IPD will notify faculty via Wavelength announcement of the Petition for Academic Rank application period. All applications must be received by the November deadline date (refer to Wavelength announcement).
- Submit a Petition for Academic Rank [PDF].
- The IPD Academic Rank Subcommittee will meet as scheduled to review applications and determine eligibility in accordance with the established criteria.
- Notification of the committee’s decision and copies of documents will be sent to the applicant’s GWC email.
- Title changes will be reported to District HR, GWC HR, administrative personnel, and Graphics. The college catalog will be updated for the following academic year. Faculty may contact Graphics to order new business cards.
Professor Emeritus Status
Golden West College recognizes faculty members’ distinguished service and distinction at the college by conferring the emeritus title effective upon retirement. The honorary title is given in accordance with the qualifications and procedures which are recommended by the GWC Institute of Professional Development.
- Retired from GWC.
- Have at least 15 years of service as a full-time faculty member in the Coast Community College District.
- Apply or be nominated for the Emeritus rank by submitting an application to the IPD Academic Rank/Emeritus Subcommittee.
- Show evidence of active campus involvement by citing membership on committees appointed by the Academic Senate, by identifying grants submitted on behalf of the college, or by detailing community service including but not limited to performances or exhibitions in music, theater, and athletics.
- Have your name listed as an Emeritus in the college catalog.
- Welcomed to march in any academic procession held on the campus.
- Have the right to use the Emeritus title in professional endeavors.
- Eligible to sit on committees if appointed by the Academic Senate including hiring and evaluation committees.
- If requested, represent the college at community functions or professional meetings.
- Be recognized in the commencement ceremony program as “Professor Emeritus”.
- *Have the opportunity to audit courses with fees waived subject to the availability of space and with the consent of the instructor.
- *Be placed permanently in the appropriate adjunct and substitute hiring pools.
* Subject to contract conditions and/or state code.
Early Fall: IPD will notify faculty via Wavelength announcement of the Petition for Professor Emeritus Status application period. All applications must be received by the designated November deadline date. (refer to Wavelength announcement [link will be uploaded when announcement is posted]).
- Submit a Petition for Professor Emeritus Status Application.
- The IPD Academic Rank/Emeritus Subcommittee will meet as scheduled to review applications and determine eligibility in accordance with the established criteria.
- Notification of the committee’s decision and copies of documents will be emailed to the applicant’s GWC and personal email address as listed on the application.
- Title changes will be reported to District HR, GWC HR, and administrative personnel. The college catalog and future publications will be updated.