Institute for Professional Development (IPD)
The Institute for Professional Development (IPD) is a standing committee of the Academic Senate that helps faculty members to design, plan, and achieve their own professional growth objectives. IPD performs its functions on the basis of policies provided by the District Professional Pursuits Committee, the District Sabbatical Leave Committee, the Academic Senate, the college President, and the AFT/CCCD Agreement. The Academic Senate delegates to the IPD the following responsibilities:
- Inform faculty of professional development opportunities, funding, and deadlines.
- Recommend faculty requests for sabbatical leaves to the college President and Board of Trustees.
- Review and recommend faculty requests for salary advancement, alternative methods projects, academic rank, and emeritus status.
- Allocate conference/travel funds provided by the contract.
- Coordinate campus and department workshops/retreats with Staff Development.
Click on the items below for important information and fillable applications:
IPD provides opportunities for faculty teaching 7.5 or more LHE to attend professional conferences or seminars for improvement of teaching and learning, and for professional development.
Part-time faculty teaching 7.4 LHE or less: scroll to the bottom of this page.
Attendance at an IPD-approved function must serve a professional development need which includes the expanding of one’s knowledge in his/her field of concentration, the continual mastering of the teaching/learning process, and/or contributing to the improvement of the total instructional program of the college. (A presenter at a conference would qualify as long as it is judged that the person is developing professionally by preparing for and delivering the presentation).
Items not approved:
Activities such as accompanying students to a convention, serving as an organization/association officer or advisor, participating in activities related to committee work, coaching or observing sports or professional events, or performing political activity on behalf of the college. Funding will not be approved for events (conferences, workshops, seminars, courses, etc.) which will be used by the faculty member for salary advancement credit.
Effective July 2019 – annual IPD conference funding increased from $1,400 to $1,600!
An individual can receive up to a maximum of $1,600 in IPD conference funding per academic year (July through June). A single request can be funded up to 100% of actual permissible expenses (e.g. registration, lodging, mileage, and parking), up to the $1,600 limit. If the maximum is not used on the first conference, and as funds permit, additional applications can be submitted to request funds until the maximum of $1,600 is awarded to them for the year. IPD is continuing to offer an additional $100 of funding to faculty who are unpaid speakers at a conference.
Applicant is responsible for all costs and will be reimbursed for approved expenses with appropriate ITEMIZED receipts.
Supplemental CFE Funding – Beginning December 2018 the CFE will provide an additional $200 supplement to members who have exceeded their campus professional development funds for a single conference. Refer to the CFE Newsletter for further information or contact the CFE office to request funding.
A faculty member making a request to attend a conference seeking IPD funding shall obtain a Conference Authorization Request Form from the IPD Office and submit it to the IPD Office no later than SIX (6) WEEKS prior to the requested date of attendance. Refer to application deadlines [PDF].
The best way to secure funding approval is to apply early! Retro authorization is not provided.
1. Complete a Conference Authorization Request Form. Forms are available in the IPD Office and Fiscal Services. They are not available online. How to complete the application form [PDF].
2. Attach a conference brochure or internet flyer. Must include the following information: name of conference, description, registration fee, dates and location.
3. Obtain the signature of your department dean. (The dean’s signature does not guarantee funding).
4. Return the completed application to the IPD Office located in the LRC Annex –New Media Bldg (map). We highly recommend that faculty deliver their items and not rely on support staff Late submissions will not be accepted Incomplete items will be returned Retro authorization is not provided.
5. IPD will meet as scheduled to review applications and determine funding approval. Notification of committee decision and copies of documents will be sent to the applicant’s GWC email.
6. When approved, the IPD Office will forward the Conference Authorization Request forms to the President’s Office via campus mail. District Travel will send an Administrative Approval letter and Claim for Reimbursement Form to the applicant (placed in your mailbox).
Cancelling Conference Funding
Funds are encumbered for your use so please notify the IPD Office immediately if you are no longer planning to attend the conference. This will allow IPD to apply cancelled conference funding towards new conference applications.
Donate Your Hotel Toiletries
Donate your unused soap, shampoo, toothpaste and other hotel toiletries to help students on campus. A donation box has been placed in the IPD Office. Your donations will help keep the campus pantries stocked with much needed items for our students. Additional information is available at Student Wellbeing [Link].
Requesting Reimbursement of Conference/Travel Expenses*
Each person authorized to attend a conference using IPD funds would have received a hardcopy of their Administrative Approval letter and a Claim for Reimbursement form from District Travel and placed in their faculty mailbox. Applicant is responsible for all costs and will be reimbursed for approved expenses with appropriate ITEMIZED receipts.
Within one week of returning from your approved conference or activity, please return your completed Claim for Reimbursement of Expenses Form to the IPD Office. Must include:
1. ITEMIZED receipts that clearly show the payment transaction for all expenses.
2. Attach original Administrative Approval Letter. To download a copy visit the President’s Office SharePoint by clicking here.
3. Obtain the signature of your department dean.
4. Google map for mileage claim
5. Evidence of completion **
* Refer to AP 7400 Business Travel for more information on reimbursable items.
** Evidence of completion includes, but not limited to a certificate of completion with verified hours of training, attendance verification, original conference agenda, brochures, or name badge).
Faculty teaching 7.4 or less LHE are covered under the Coast CCA contract. Conference applications should be submitted directly to CoastCCA. Your Division Office may assist you to confirm your LHE. For additional information regarding CoastCCA funding and the application process CLICK HERE
Salary Advancement Credit
AFULL-TIME FACULTY MEMBER who has not yet reached column V of the salary schedule desiring to receive salary advancement credit for a program of professional improvement including lower division courses may submit an application to the IPD Office. Faculty members may advance within the salary schedule in accordance with the CFE AFT contract. Units may be a combination of academic and Professional Improvement Program Units, half of which must be academic units.
The application must be submitted and approved by the IPD prior to pursuing the activity, except in exceptional circumstances (refer below to Pre-approved Courses for further information).
Salary advancement credit for part-time faculty is not managed by the IPD. Contact the part-time union, CoastCCA for further information.
Professional Improvement Program Units
Programs of professional improvement for salary advancement credit and the amount of hours required to receive one unit of credit. The IPD Reference Guide is intended to enhance the CFE AFT contractdefinitions of the professional development projects and to assist faculty in understanding and selecting from the variety of ways a faculty member can earn salary advancement credits.
Conference/Workshop -1 unit = 18 hours (Includes online workshops)
Lower Division Credit – 1 unit = 1 unit
Job Shadowing – 1 unit = 36 hours
Educational Materials – 1 unit = 18 hours
Professional Organization Activities – 1 unit = 18 hours
Independent Study Credit – 1 unit = 18 hours
Job Exchange – 1 unit = 36 hours
Publications – 1 unit = 18 hours
Work Experience – 1 unit = 36 hours
New Assignment – 1 unit = 18 hours
For more information or clarification on submitting an application for salary advancement credits and the appropriate form, contact the IPD Office at firstname.lastname@example.org or call 714/895-8175.
2. IPD will meet as scheduled to review applications and determine approval. The applicant will receive notification of the committee’s decision via their GWC email.
Submitting Evidence of Completed Work
3. Upon completion of the project, the applicant shall submit evidence of completion/transcript to the IPD Office at email@example.com. For the current semester and any succeeding semesters, the evidence of completion will be due the semester immediately following the project completion date that is stated on the original application.
DEADLINE: Per the faculty contract, evidence of completed work is due to the IPD Office no later than September 1. Refer to the Salary Advancement Reference Guide for examples of acceptable documentation. The IPD will review the documents to determine final certification and will report the official earned IPD credits to District by the September 15 deadline. A copy of the notice will be sent to the applicant’s GWC email.
IPD offers several courses that have been preapproved to receive Conference/Workshop Salary Advancement Credits. Refer to the Preapproved Courses Guide for details.
1. Select a course from the list of preapproved courses.
2. Submit a Salary Advancement Credits application to the IPD Office.
3. You may begin your course.
4. Upon completion of the course: refer to Submitting Evidence of Completed Work.
Upper Division/Graduate Level Credits
It is not necessary to submit an application to the IPD Office for upper division credits. Faculty may contact Kyla Bentley in the District Office of Human Resources at firstname.lastname@example.org or call 714/438-4825.
Department/Discipline Symposiums/In-Service Training Meetings
IPD allocates funds each year to be used for on-campus workshops and seminars or for department/discipline retreats.
Due to limited funding, IPD can only cover expenses for full-time and 7.5+ part-time faculty. The event must serve a professional development need for the faculty involved. A professional development need is defined as a process by which faculty may enhance their professional and human relation skills, attitudes and knowledge. This includes expanding of one’s knowledge in his/her field of concentration, the continual mastering of the teaching/learning process, and/or contributing to the improvement of the total instructional program of the college.
Identify specific areas of interest in your department/discipline, such as training, innovation, or solutions to department needs. Symposium topic suggestions include, but are not limited to, the following:
• Curriculum Development
• Communication or Customer Service Skills
• Promoting Student Success
• Problem Solving
• Technology & Computer Training
• Student Learning Outcomes
Symposiums should support your department and/or campus-wide goals and meet at least one of the AB1725 guidelines:
• Improvement of Teaching
• Knowledge/Skill maintenance
• Development of Innovation
• In-Service Vocational Training
• Computer & Technology Proficiency
• Retraining for Instructional Needs
Due to limited funding, IPD can only cover expenses for full-time and 7.5+ part-time faculty. Consideration for funding also includes, but not limited to the number of faculty participating, total cost, and whether funding has been granted in the past.
Covered Expenses: Actual expenses maximum per person not to exceed $3.00/materials, $3.00/snack and $12.00/lunch.
Non-covered Expenses: facility rentals, speaker stipends, and substitutes or participation incentives, such as stipends or give away items.
Twice each year (in the Fall and Spring semesters), IPD will notify faculty via a Wavelength announcement of the application period to fund Department/Discipline Symposiums and In-Service Training. All applications must be received per the designated deadline.
- Submit a Symposium Application [PDF]. (Refer to Wavelength announcement for deadline date).
- The IPD Workshops/Department Discipline Retreats Subcommittee will meet as scheduled to review the applications and determine eligibility in accordance with the criteria established by the IPD.
- Notification of the committee’s decision and copies of documents and instructions will be sent to the applicant’s GWC email.
Verification of Completion
The Symposium/Workshop presenter is responsible for forwarding the attendance sheet and catering invoice to the IPD Office.
Alternate Methods/Overload Release Time
A full-time faculty member on schedule “A” or “Q” who is on the last regular step of any column, or on any longevity step of column IV, or on any step of column V, of the salary schedule who desires to pursue a program of professional improvement may be compensated by released time or overload pay.
Professional improvement projects include work experience, independent study, workshops, seminars, conferences, lower division course work, job shadowing, job exchange, new assignment, publications, production of educational materials, and professional organizational activities.
Meet the conditions described in Article XIII, Section 3, of the AFT contract:
a. A Faculty Member on schedule “A” or “Q” who is on the last regular step of any column, or on any longevity step of column IV, or on any step of column V, of the salary schedule.
b. Eighteen (18) clock hours of work are required for one unit of released time or overload credit per semester.
c. The same process of certification of completion will be required of the Faculty Member as stipulated in Section 2(b) of Article XIII.
IPD guidelines specify that a maximum of three (3) units may be awarded to a faculty member in any one semester. Eighteen (18) clock hours of work are required for one unit of released time or overload credit per semester. Job exchange, job shadowing, and work experience require thirty-six (36) clock hours for one unit of credit.
Early February: IPD will notify faculty via a Wavelength announcement of the Alternative Methods application period to fund projects for the following academic year. All applications must be received per the designated deadline.
- Submit an Alternative Methods Application [PDF].
- IPD will meet as scheduled to review the applications and determine eligibility in accordance with the criteria established by the District Professional Pursuits Committee.
- Once approved, the IPD will forward its recommendation for approval and the type and amount of compensation to the college President, or designee, for final approval. A copy of the approval will be provided to the applicant’s Dean, Vice President, Director of Human Resources, and FLAC Analyst. Notification of committee decision and copies of documents will be sent to the applicant’s GWC email.
- Upon completion of the project, the applicant is to submit a project report or evidence of completion to the IPD Office. Fall project reports are due by December 1st. Spring project reports are due by June 1st. Projects completed for overload pay will be paid in one lump sum after the project report is turned in.
- The IPD Chair will evaluate whether the project was completed to satisfaction. Once approved, the IPD Office will notify the faculty member to sign a time card and forward to the FLAC Analyst for processing.
Note to Applicant: Please review Article XVI of the AFT/CCCD Contract prior to submitting this form in order to determine eligibility and benefits.
Appeals Timeline: Appeals on any action must be filed within five (5) working days from the time Applicant received notice of action. See appeals procedure for details.
Members of the faculty at Golden West College may be assigned the academic rank of Lecturer, Instructor, Assistant Professor, Associate Professor, and Professor in accordance with the qualifications and procedures which are recommended by the GWC Institute of Professional Development.
Establishment of academic rank provides increased status and greater community standing. Titles lend prestige in the publication of textbooks and other educational materials. The Academic Rank Policy is in no way attached to salary, nor is it considered the basis for a merit plan for salary increase.
Refer to the criteria [PDF].
Early September: IPD will notify faculty via Wavelength announcement of the Petition for Academic Rank application period. All applications must be received by the November deadline date (refer to Wavelength announcement).
- Submit a Petition for Academic Rank [PDF].
- The IPD Academic Rank Subcommittee will meet as scheduled to review applications and determine eligibility in accordance with the established criteria.
- Notification of the committee’s decision and copies of documents will be sent to the applicant’s GWC email.
- Title changes will be reported to District HR, GWC HR, administrative personnel, and Graphics. The college catalog will be updated for the following academic year. Faculty may contact Graphics to order new business cards.
Professor Emeritus Status
Golden West College recognizes faculty members’ distinguished service and distinction at the college by conferring the emeritus title effective upon retirement. The honorary title is given in accordance with the qualifications and procedures which are recommended by the GWC Institute of Professional Development.
- Retired from GWC.
- Have at least 15 years of service as a full-time faculty member in the Coast Community College District.
- Apply or be nominated for the Emeritus rank by submitting an application to the IPD Academic Rank/Emeritus Subcommittee.
- Show evidence of active campus involvement by citing membership on committees appointed by the Academic Senate, by identifying grants submitted on behalf of the college, or by detailing community service including but not limited to performances or exhibitions in music, theater, and athletics.
In accordance with Article XVIII. Retirement of the 2018-20 CFE Collective Bargaining Agreement:
Faculty members who retire and meet the District service retirement criteria set forth in 20.6.c shall be granted a “retiree card” that entitles retired faculty members to the following:
- Certificate for years of meritorious service to be presented by the Board of Trustees.
- Lifetime use of college library (excluding access to subscription-based resources intended for students).
- Inclusion of Faculty Member’s name in an appropriate section of the College catalog.
- If appropriate, and at the Faculty Member’s request, inclusion as a participant in the Speaker’s Bureau program and in the Speaker’s Bureau brochures.
- Retired Faculty Members will be encouraged to make their services available to the District. All full-time Faculty Members who retire from the District and are rehired by the District to teach as part-time instructors shall be placed at the bottom of the part-time faculty priority assignment list (PAL) at the college from which they retired.
- Upon request, Retired Faculty Members shall have the right to an annual parking sticker as if they were in active status.
- Free access to college fitness centers during open access hours.
- Free admission for Retired Faculty Member and one guest to college athletic events (excluding post-season events).
- Free admission for Retired Faculty Member and one guest to college performing arts productions (excluding productions by third party entities or for-profit co-sponsored productions).
* Subject to contract conditions and/or state code.
Early Fall: IPD will notify faculty via Wavelength announcement of the Petition for Professor Emeritus Status application period. All applications must be received by the designated November deadline date. (refer to Wavelength announcement [link will be uploaded when announcement is posted]).
- Submit a Petition for Professor Emeritus Status Application [PDF].
- The IPD Academic Rank/Emeritus Subcommittee will meet as scheduled to review applications and determine eligibility in accordance with the established criteria.
- Notification of the committee’s decision and copies of documents will be emailed to the applicant’s GWC and personal email address as listed on the application.
- Title changes will be reported to District HR, GWC HR, and administrative personnel. The college catalog and future publications will be updated.