Add/Drop/Withdrawal

Enrollment Services

HOURS: Monday – Thursday: 9:00 am – 6:00 pm |
Friday 8:00 am to 12:00 pm | Closed Weekends and Holidays
Phone: (714) 892-7711

Adding Classes Online
On-Line Registration:

On-line registration is by appointment and begins approximately 8 weeks before the first day of classes. Any student who applies and is admitted for the semester or term will have access to the MyGWC portal for all registration, fee payment and withdrawal transactions.

In-Person Registration:

Students who are too late for priority on-line registration may register in person in the Enrollment Center the week before classes begins.

Late Registration:

Late registration for open classes begins the first day of class and extends through Friday of the first week. Students may register during the second week of class with the permission of the instructor. Students will not be permitted to register after the second week of class. Check the college website or the class schedule for registration deadlines. Students should be aware that missing the first class meeting or meetings may severely affect their chances to succeed in the course.

NOTE: Students entering classes late are responsible for making up missed work and are responsible for all fee and refund deadlines associated with each class section.

Enrolling for Closed Classes

Waitlists are available for most, but not all classes.  There are some classes for which waitlists are not available.  Please look at the enrollment columns on the searchable class schedule for the specific class you are interested in to see if a waitlist is available (the WL Cap column).  If the WL Cap column says 30, there are thirty spots on the waitlist for that particular section. If the WL Cap column says 0, there is no waitlist available for that section. The WL Act column tells you how many are actually (Act) already on the waitlist.

If a class closes (fills) and has a waitlist available, you will be presented with a dialog box when you try to add the class.  If there is still space available on the waitlist, you have the option of adding yourself to the waitlist.

If the waitlist is also closed (full), you will not be able to add yourself to the waitlist for the class.  However, you could keep checking back to see if any space opens up on the waitlist and could add yourself to the waitlist at a future date should a space open up.

For classes that have a separate lecture and lab component where you need to enroll in both sections (many Biology, Chemistry, Math, and Physics classes, etc.) you will only get waitlisted on the lab section of the class.  Therefore, it may appear that there are spaces in the lecture, when in reality those spaces are being offered to those students who are already on the waitlists for the lab sections.  So, please remember to look at the corresponding lab sections as well!

If you place yourself on a waitlist, you should start checking yourMyGWC email account on a regular basis to see if a space opens up for you (it is recommended that you check at least 2-3 times a day every day, weekends and holidays included).  If a space does open for you, you will receive an email notification and then have 24 hours from the time the email is sent to add yourself into the class or you would be dropped from the waitlist and the seat would be offered to the next person on the waitlist.
You may check your waitlist position on the Student Detail Schedule and Waitlist Position link on the Student Tab in your MyGWC account.

If you are still on the waitlist when the class starts, you may go to the class and petition with the instructor for an add code.  If the instructor feels there is space available he or she would give you the add code that you could use to add yourself into the class.  You may also try to petition the class if you are not on the waitlist, however, please keep in mind that most instructors give priority to those petitioners who are already on the waitlist.
For additional information on waitlists and how to use your MyGWC account to add yourself to a waitlist or to add yourself into a class if you do receive a waitlist notification, please refer to the MyGWC Reference Guide.  There is a link to it on the left hand side of our home page on this website.

Please Note:  A student must have a registration appointment time in order to try to add a class or place him/herself on a waitlist!

Audit Classes

Effective Fall 2009, the college will no longer offer students the option to audit a course except when in the opinion of the College President or his/her designee a student may be adversely affected due to circumstances beyond the student’s control.

Any student granted permission to audit a course cannot enroll until the 3rd week of class and will
not be allowed to later change his/her enrollment status in that course to receive credit for the course.

Priority in class enrollment shall be given to students desiring to take the course for credit.
Students who are given permission to audit will be expected to participate in class activities.

The cost to audit a course is $15 per unit in addition to other required college fees. This fee is subject to change.

Withdrawals

W (Withdrawal) is not an automatic process. The student is responsible for officially withdrawing, through the Enrollment Center, to avoid receiving “F” or “NP” (no-pass) grades.

Upon entering Golden West College, the student assumes the responsibility of completing each course in which he/she is registered. A college student is expected to attend all sessions of the classes in which he/she is enrolled. An instructor may drop a student for excessive absences when the instructor determines that, due to absences, the student may not successfully complete the course. Students who miss the first meeting of the class may also be dropped. Students who are dropped by their instructors for missing the first class meeting or for excessive absences should verify the instructor drop with the Enrollment Center in order to avoid grade penalties and to comply with critical drop dates as specified. After a student has been dropped from the class for unexcused absences, appeal for reinstatement will be considered only under extenuating circumstances.

Each student is responsible to complete OR officially withdraw from each class in which he/she enrolls.

Change in the No-Penalty Withdrawal Deadline

Effective summer 2012, the No-Penalty Withdrawal Deadline will be shortened to coincide with the new State regulations.  This means that the period to withdraw without penalty (no transcript notation, not counted in repeatability and/or progress probation or disqualification) will be shortened from 30% of the length of class to the first to 20%.  For full-term classes, no transcript notation will be made for official withdrawals made during the first two weeks of the semester.  For specific dates, refer to your Student Class Program (Web Schedule Bill) or download the free app from the app stores and find it on your Smartphone!

Official withdrawals made after the 2nd week and before the end of the 12th week of the term (75% of the term) will be counted toward repeatability limits as well as be counted toward progress probation and disqualification.  W’s are not used in grade point average calculation.

Withdrawals are not permissible after the 12th week for full-term courses or 75% for short-term courses.  After that deadline, student must be assigned a grade (A, B, C, D, F, P or NP).

We recommend students consult with a counselor regarding the consequences of withdrawing from courses.

Students who are dropped by their instructors for missing the first class meeting or for excessive absences should verify the instructor drop with the Enrollment Center in order to avoid grade penalties and to comply with critical drop dates as specified.
Students should be aware that “W’s” are used to determine academic status.

Students may withdraw/drop a class by:

1. Logging into your MyGWC site. Drops will be allowed via the web in accordance with published drop deadlines. Please note: Be sure to click on “submit changes” after you enter the CRN you wish to drop. Verify all withdrawals by printing a “Student Class Program (Web Schedule Bill)” which is located in the “Other Student Resources” channel on the Student tab. Please note: Some “holds” may prohibit you from dropping a class online.  Please see #2, #3 and #4 below for alternative methods for dropping a class.

2. Mailing a letter or Student Drop Form <Download the form>  by the drop deadline date to Golden West College, 15744 Golden West Street, Huntington Beach CA 92647. The letter or drop form should be sent to the attention of the Enrollment Center and the student needs to make sure the envelope has a USPS postmark on or before the deadline date.

3. Fax your request or Student Drop Form <Download the form> to the Enrollment Center.  FAX number is 714.895.8960. Please make sure to print and save the “sent confirmation” from your fax machine for your records.

4. In-person in the Enrollment Center during normal business hours, Monday – Thursday, 9:00 am to 6:00 pm and Fridays 8:00 am to 12:00 pm. Students will be required to present a valid GWC Photo ID, Drivers License, Military ID or Passport to drop a class.

Official Withdrawal and Leave of Absence

Students, who receive Federal Financial Aid (Pell Grants), have dropped all classes and would like to officially withdraw from Golden West College, or request a leave of absence, are encouraged to fill out the GWC Formal Withdrawal Form and submit it to the Enrollment Center.  Students receiving Federal Financial aid are encouraged to speak with a financial aid specialist prior to withdrawing.

Please read the information on the form and contact the Enrollment Center if you have any questions.

Important Dates
View the GWC Campus Calendar of Events
Academic Calendars for  2017 – 2018

Spring Semester 2017

January 9 – Early Start (Special Programs) Classes Begin
January 29 – Residency Determination Date
January 30 – Regular Classes Begin (16 and 8-Week Classes)
February 17
– Lincoln’s Day (Campus Closed)
February 20 – Washington’s Day (Campus Closed)
March 27 – April 2 – Spring Recess (Campus Closed)
April 1 – Filing Deadline for Spring Graduation
April 3 – Second Eight-Week Classes Begin
May 2 – Scholarships and Awards Night
May 25 – Commencement
May 28 – Last Day of Spring Semester
May 29 – Memorial Day (Campus Closed)


Summer Session 2017

SUMMER REGISTRATION BEGINS APRIL 10
June 12 – First Day of Summer Session

June 26 – 2nd Session Begins
July 4 – Independence Day (Campus Closed)
August 18 – Last day of summer session


Fall Semester 2017

FALL REGISTRATION BEGINS JUNE 12
August 28 – First day of Fall semester

October 23 – 2nd 8-week classes begin
November 10 – Holiday (Campus Closed)
November 23-26 – Holiday (Campus Closed)
December 16 – Last day of semester


Winter Intersession 2018

January 2 – Intersession begins
January 26 – Intersession ends


Spring Semester 2018

January 29 – Spring Semester begins
February 16-19 – Holiday (Campus Closed)
March 26 – April 1 – Spring Break
April 2 – 2nd 8-week classes begin
May 27 Spring semester ends


All dates and hours of operation are subject to change without notice.

Deadlines for refunds, fee cancellations, registration, and withdrawals are different for each course.

For specific course deadlines, please refer to one of the following:

Student Class Program/Web Schedule Bill (Available via MyGWC)

Academic Calendar – Available online at www.goldenwestcollege.edu/admissions/academic_calendar.html

If a holiday falls on Friday, Saturday and Sunday classes will not meet. If a holiday falls on Monday, Saturday and Sunday classes will meet. Final examinations are held during regular class meeting times during the last week of the semester.

Short term classes (any course other than 16wk which would include Winter Intersession Courses and Summer Courses)

  • 10% of the course – Last day to drop for a refund
  • 20% of the course – Last day to drop and not receive a “W”
  • 75% of the course – Last day to drop a course and receive a “W”

Students must officially withdraw from classes either online or in person by the specific deadline for each class. Refer to the Student Class Program/Web Schedule Bill on the Student tab of the MyGWC portal page as drop dates may vary from class to class. It is the student’s responsibility to officially withdraw from classes and to verify all withdrawals by printing the Student Class Program.

For all sessions

  • If a holiday falls on Friday, then Saturday and Sunday classes will not meet.
  • If a holiday falls on Monday, then Saturday and Sunday classes will meet.
  • If a holiday falls on Monday and Friday, Saturday and Sunday classes will not meet.
  • Final exams are held during regular class meeting time during the last week of the semester.
Class Cancellation

College reserves the right to cancel classes. All classes offered are based upon sufficient enrollment to economically warrant them. Classes may be cancelled as a result of low enrollment, State legislation, and financial considerations. When classes are cancelled due to low enrollment, every attempt will be made to help students adjust their academic schedules.


ACADEMIC CALENDAR 2016 – 2017

Coastline Community College – Orange Coast College – Golden West College
16 – Week Calendar

Fall 2016

First Day of Instruction – Monday, August 29, 2016
Labor Day (holiday) – Monday, September 5, 2016
Second Eight Week Classes Begin – Monday, October 24, 2016
Veteran’s Day (holiday) – Friday, November 11, 2016
Thanksgiving (holidays) – Thursday, November 24, 2016 – Sunday, November 27, 2016
Last Day of the Semester – Sunday, December 18, 2016

Fall 2016 Faculty Duty Days – 87
Total Fall 2016 Instructional Days – 106

Winter Break – Tuesday, December 20, 2016 – Monday, January 2, 2017

Winter Intersession 2017

First Day of Instruction – Tuesday, January 3, 2017
Martin Luther King Day (holiday) – Monday, January 16, 2017
Winter Intersession Ends – Friday, January 27, 2017

Spring 2017

First Day of Instruction – Monday, January 30, 2017
Lincoln’s Day (holiday) – Friday, February 17, 2017
Washington’s Day (holiday) – Monday, February 20, 2017
Spring Recess (holidays) – Monday, March 27, 2017 – Sunday, April 2, 2017
Second Eight Week Classes Begin – Monday, April 3, 2017
Last Day of Semester – Sunday, May 28,  2017
Memorial Day (holiday) – Monday, May 29, 2017

Spring 2017 Faculty Duty Days – 88
Total Spring 2017 Instructional Days – 108

Total Faculty Duty Days – 175
Total Instructional Days – 214


ACADEMIC CALENDAR 2016 – 2017

Coastline Community College – Orange Coast College – Golden West College
Special Programs and Services
18 – Week Calendar

Fall 2016

First Day of Instruction – Monday, August 29, 2016
Labor Day (holiday) – Monday, September 5, 2016
Veteran’s Day (holiday) – Friday, November 11, 2016
Thanksgiving (holidays) – Thursday, November 24, 2016 – Sunday, November 27, 2016

Winter Break – Tuesday, December 20, 2016 – Monday, January 2, 2017

Classes Resume – Tuesday, January 3, 2017
Last Day of the Semester – Saturday, January 14, 2017

Fall 2016 Faculty Duty Days – 87
Total Fall 2016 Instructional Days – 102

Spring 2017

First Day of Instruction – Tuesday, January I 7, 2017
Martin Luther King Day (holiday) – Monday, January 16, 2017
Lincoln’s Day (holiday) – Friday, February 17, 2017
Washington’s Day (holiday) – Monday, February 20, 2017
Spring Recess (holidays) – Monday, March 27, 2017 – Sunday, April 2, 2017

Classes Resume – Monday, April 3, 2017
Last Day of Semester – Friday, May 26, 2017
Memorial Day (holiday) – Monday, May 29, 2017

Spring 2017 Faculty Duty Days – 88
Total Spring 2017 Instructional Days – 103

Total Faculty Duty Days – 175
Total Instructional Days – 205

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Course Repetition Policy

In accordance with Title 5, sections 55024, 55040-55045 only courses which fall into the following categories may be repeated.  Enrollment in two sections of the same course in the same term or part of term is not permitted.

Repeating Courses

It is possible to repeat a class only in certain circumstances as follows:

1. In the course description in the catalog, the class is identified as eligible for repetition; or

2. The class is eligible for grade remediation by repetition.

*New repeat rules effective Summer Term 2012*- Students are now limited to three (3) total enrollments for most credit courses. Students will not be allowed to repeat a course more than three times without documented evidence of extenuating circumstances. ‘W’ grades are counted as enrollments.

3. Special classes which meet the needs of students with a documented disability may be repeated in compliance with Title 5, Section 56029, of the Education Code.

Reasons to Repeat a Class:

A. Repeating a course in an effort to alleviate a substandard grade; Students who receive substandard grades (“D”,” F”, “NP” or “NC”)and/or one or more Withdrawals (“W”) on the transcript may attempt to successfully complete the course up to a total of two additional times within the Coast Community College District, if necessary to alleviate the substandard grade or successfully complete the course.

After the third attempt to receive a passing grade in a course, the student may complete a Course Repetition Appeal Form (available in the Records office) and submit to the Enrollment Center for one additional attempt.  Appeals are only considered for documented extenuating circumstances.   Students who Withdraw and receive a “W” on each of the three allowable attempts, if by petition the student is given permission to enroll, the students will not be able to withdraw from the course again and an evaluative grade symbol will be recorded.  NO FURTHER ATTEMPTS WILL BE PERMITTED.  

Note: Students who are approved to take a specific course for the fourth time, do not receive registration priority for that course and must wait until the first week of the semester to submit their request to repeat.

If the substandard grade is repeated within the Coast Community College District, the Repeat/Delete grade exclusion will be automatically performed on the student’s academic transcript.   The grades in the latest term will be the grade which will be used to calculate grade point average regardless of which grade was higher.  Although the previous grade(s) will not be counted in the grade point average, they will remain visible on the transcript and the last recorded attempt is the course which will be counted in the student’s permanent academic history.

When a student repeats an equivalent course in which a substandard grade outside the Coast Community College District at a regionally accredited college, they must file a Repeat/Delete Request and submit it to the Enrollment Center along with an official transcript from the other college showing successful completion of the course.

B. Repeating a course due to a significant lapse of time, where a passing grade (CR or P) or C or better was previously earned.  A significant lapse of time is defined as at least five years.  All coursework shall remain on the student’s permanent record.  The previous grade and credit will be disregarded in computing the GPA.  Course repetition based on significant lapse of time may only occur once. (documentation must be submitted)

C. You have extenuating circumstances – verified cases of accidents, illness, or other life changing even beyond the control of the student that prevented you from doing well in the course (must submit documentation);

D. The course you wish to repeat is part of a legally mandated training as a condition of continued or volunteer employment.  Regardless of whether or not a substandard grade (D, F, NC, or NP) was previously earned, the grade and unit credit shall be included each time for the purpose of calculating the GPA. (Documentation must be attached to certify that course repetition is necessary to complete legally mandated training).

E. Repeating a course previously taken at another college.  Substandard or non-substandard grades earned at another institution will not be alleviated by repeating a course at Golden West College.  The grade and unit credit earned will be calculated and averaged in GPA.

Note:  Some transfer institutions may elect to include both courses or may choose to use only the first grade taken in their computation of the grade point average to establish entrance requirements.

Note:  There is current State and District policy pending regarding changes to the Course Repetition Policy.  Please check with the Enrollment Center or Counseling for updated information.

Repetition of Activities Courses—Families of Courses
New regulations governing the repetition of credit courses in the California Community College system effective FALL 2013 have eliminated repeatability in Dance, Drama, Physical Education, Visual Arts, and most Music courses. Intercollegiate Athletics and some Music courses that are required for transfer programs will be the only courses that will remain repeatable; all other courses previously offered as repeatable will be offered as one-time enrollment courses.