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Jeannette Jaramillo
Acting Academic Support Coordinator
Learning Resource Center 128
(714) 988-4493
jjaramillohernandez@gwc.cccd.edu

The Embedded Tutoring Program at GWC places tutors in specific classes to help increase student learning, success, and retention in those classes. Embedded tutors work in and/or outside the classroom under the instructors' guidance to help students understand course concepts and enhance student engagement.

EMBEDDED TUTORING PROGRAM INFORMATION

Embedded Tutor Job Description

Objectives of embedded tutors include the following:

Help students understand course content
Help students prepare for assignments and exams
Model problem-solving and support study skills development
Help students navigate the course (i.e. the Canvas course shell, syllabus, and course requirements)

Activities appropriate for embedded tutors include the following:

Assist students with in-class and lab activities
Provide individual and group tutoring
Lead review sessions and facilitate study groups
Facilitate online discussion boards
Outreach to students who have missed class or who may be struggling

Activities not appropriate for embedded tutors include the following:

Teaching new concepts not already covered in class by the instructor
Leading or being responsible for the class without the instructor present
Grading assignments or exams
Enforcing class management or discipline policies
Functioning as a TA or personal assistant to the instructor

Embedded Tutor Requirements for Employment

Embedded tutors are required to:

Complete the application and interview process with the ASC
Complete all onboarding requirements before attending training or doing any work
Establish a weekly work schedule by Thursday of the first week of class and adhere to it throughout the term
Clock in for all time worked
Submit an accurate timesheet through MyGWC by the 9th of each month
Log student participation as instructed by the ASC
Attend all training provided by the ASC
Meet regularly with the Instructional Associate
Complete the observation process each semester

Work Hours

Maximum work hours will be determined based on the number of course units, as shown below:

Course Units	Maximum Work Hours
3	45
4	55
5 or more (no lab)	65
5 or more (lab)	95

Hours are maximums and ETs should only schedule hours necessary to meet the needs of the students.

The embedded tutoring assignment will conclude at the end of the class or when the maximum hours are depleted, whichever occurs first. Hours cannot be transferred to another class. Hours can be split between multiple embedded tutors.

Fall 2025 Timeline

Faculty Application Period	April 28-May 18, 2025
Tutor Application Period	April 29 - May 25, 2025
Notifications to Faculty	Week of June 2, 2025
Mandatory Faculty Meeting (Option 1)	Week of June 2, 2025
Tutor Group Interviews	From June 2-13
Tutor Onboarding	June 16 - July 24, 2025
Tutor Online Training Modules	August 4-11, 2025
Tutor Orientation and Training (Both days)	August 12-13, 2025
Mandatory Faculty Meeting (Option 2)	During Flex day August 22, 2025

Embedded Tutor Application Process

The Academic Success Center begins recruiting around the middle of each semester for embedded tutoring the following semester.
Talk with your instructors and ask them whether they are willing to provide you with a recommendation to be an embedded tutor.
Click here to complete the online application for the Fall 2025 semester. Please be sure to give thorough answers, as we will base our decision to offer an interview on your application.
Interviews will be offered based on the following:
- Applicant meets the eligibility requirements
- There is a need for the support the applicant can provide
- The quality of the application

Faculty Application for Embedded Tutor

The Embedded Tutoring Program at GWC places tutors in a variety of classes to help increase student learning, retention, and success. Embedded tutors work in and/or outside the classroom under the instructor's guidance to help students understand course concepts and enhance student engagement. Click here to see a description of ET best practices.

To request an embedded tutor for your class, you must complete the online application by May 18, 2025. Late applications will only be considered in the rare case that ET assignmnets remain after considering applications and priority courses.

Click here to complete the online application for the Fall 2025 semester.

Technical Assistance Hours (Zoom):

Wednesday, May 7, 2025 (3-4pm)
Monday, May 12, 2025 (2-3pm)
Thursday, May 15, 2025 (10-11am)
Friday, May 16, 2025 (1-2pm)

Meeting URL: https://cccd-edu.zoom.us/j/89874070686