One of the responsibilities of the Academic Senate is faculty confirmations for district and college committees which include Shared Governance committees, Hiring committees, Tenure Review committees, Equivalency committees, PVR, etc.
CFE contract Article VII, Section 8.5.d.3 (3.d): Tenure-track faculty after their first probationary year, are expected to show participation in professional growth activities as evidence of continued professional growth and leadership. Examples include active participation in collegial governance and campus life, including College or District committees, and community events.
TERMS EFFECTIVE FALL 2023
REVIEW CURRENT COMMITTEE VACANCIES & LIST OF NOMINEES: [CLICK HERE]
A list of faculty membership appointed by the Academic Senate
FACULTY: JOIN A COMMITTEE!
Academic Senate Elections are now underway. Faculty interested in service beginning Fall 2023 are encouraged to self-nominate for one or more of the various vacancies.
Nomination Deadline: Click each committee below to view the first call for nomination deadline. Following that initial deadline, the positions will remain open until filled. Refer to #3 of the Nomination Process.
Nomination Process:
Review the Committee Membership Spreadsheet linked above to view vacant faculty positions.
Scroll below and click on the committee that interests you to submit your nomination.
The Senate office will make public the names of the nominees via the spreadsheet by the close of the Academic Senate meeting agenda deadline (the Fridays prior to the meeting). Single nominees will be placed on the Senate consent agenda and multiple nominations will require an election.
In elections for faculty representatives, it is the intent that decisions be made at the most local level. At the close of the nomination period, the Senate office will email the eligible faculty an Election Ballot to select their academic area representative. In the case that an election is required by the Academic Senate, the decision-making process might be through consensus, roll call vote, or closed ballots.
The name of the elected faculty member will be included on the Academic Senate agenda for consent. Following the meeting, the Senate office will notify the faculty member, division dean, and committee chair.
Committee Chairs will contact new members to provide further direction and issue access to the committee MS Teams.
(Every effort is made to ensure that the Committee Membership Spreadsheet (PDF) is accurate and complete. Please allow the Senate office time to update the spreadsheet and website following the Senate meetings. The Academic Senate meets every 2nd and 4th Tuesdays from 1-3pm. Email Patty Fonseca at GWCAcademicSenate@gwc.cccd.edu to report errors/omissions or to advertise a new faculty vacancy).
You can click on the committee name for description, responsibilities, meeting information, membership and to review openings, submit your nomination and view nomination deadlines.
Meetings are on the 2nd & 4th Tuesdays from 1-3 p.m. Location: TBD. Additional meetings may be required as a member of the Academic Senate Executive Board.
Mission
The Golden West College Academic Senate’s mission is to serve its faculty, promote the best interests of higher education, and to represent the faculty in campus, district, and state level senate charges by carrying out the primary functions as delineated in the CA Code of Regulations, Title 5, section 53200, which includes both academic and professional matters, and consulting collegially with the local campus and district governing boards.
Additional information is available on the Academic Senate website.
Academic Senate Bylaws: (pending final approval)
Eligibility: Any full-time faculty member who has served on the Academic Senate for at least two years withing the last four years or who has served on the Academic Senate EBoard for at least one year within the past two years in eligible. The Academic Senate President shall be elected by voting members of the Academic Senate.
Term: Two (2) years. Upon completion of a term, a minimum two-year hiatus shall be required before seeking re-election to the Academic Senate President position. This is an 8-year lifelong term limit for this position. For the purposes of lifelong term limits, a full year is 50% plus one day of an academic year.
The Academic Senate EBoard shall represent the GWC faculty at on and off campus meetings, conferences, and committees. As such, each Academic Senate EBoard member shall strive to ensure compliance with the principles of diversity, equity, inclusion, and transparency.
The Academic Senate EBoard is responsible for staying current with state-wide legislative and faculty-senate issues.
The Academic Senate EBoard shall be responsible for developing and administering the Academic Senate budget, creating the agenda for Academic Senate meetings, and shall act for the Academic Senate when authorized by the Academic Senate.
The Academic Senate EBoard shall be subject to the orders of the Academic Senate, and none of its acts shall conflict with action taken by the Academic Senate.
All official actions taken by the Academic Senate EBoard shall be reported to the Academic Senate at the next official meeting of the Academic Senate.
Section 4. Academic Senate President
The Academic Senate President shall be the presiding officer of the Academic Senate and a permanent member of the Academic Senate EBoard.
The Academic Senate President’s responsibilities shall include but are not limited to the following:
Prepare for and chair meetings of the Academic Senate in accordance with the Brown Act and Robert Rules of Order.
Stay abreast of state-wide legislative and faculty Senate issues.
Act as the GWC designee to the Board of Trustees, Chancellor and to District and College meetings and/or committees.
Chair Academic Senate EBoard meetings.
Attend ASCCC Plenary meetings.
Appoint additional members to the EBoard as noted in Article I, Section 4.
Assign additional responsibilities to any member of the Academic Senate.
Create Work Groups, Task Forces and/or other Ad Hoc groups with the consent of the Academic Senate body.
Based on District funding, determine an equitable allocation model to members of the EBoard prior to Academic Senate elections.
Shall meet regularly with the college Executive Team to express the views of the Academic Senate and stay abreast of the college administration's views.
Shall consult regularly with the leadership of the local faculty bargaining agent to discuss issues of concern to the Senate and the bargaining unit. Such issues may be determined by either organization or their respective officers.
Failure to perform these duties may result in a Recall Election (See Article IV.)
The Academic Senate President’s compensation shall not exceed 15 LHE per semester.
In the event the Academic Senate President will be absent from the duties of office on a temporary basis, the 1st Vice President shall serve as President pro tem for the length of the absence.
If the length of the absence in an academic year exceeds one month and/or if the Academic Senate President cannot complete their term, then the EBoard in consultation with the Academic Senate shall determine whether dismissal of and election for a new Academic Senate President is warranted. (See Article IV.)
NOMINATION DEADLINE: 5pm on Friday, April 14, 2023
OPEN POSITION:
Vice President (two-year term)
Eligibility: Any full-time faculty member who has served on the Academic Senate for at least two years within the past four years, or who has served for at least one year within the last three years on the Academic Senate EBoard and who remain a full-time faculty member during their term is eligible.
Academic Senate Eboard*: TBD by 2023-24 Eboard; currently meets 1st & 3rd Thursday from 3-5pm
*Additional meetings may apply as a member of the Academic Senate Eboard
Mission
The Golden West College Academic Senate’s mission is to serve its faculty, promote the best interests of higher education, and to represent the faculty in campus, district, and state level senate charges by carrying out the primary functions as delineated in the CA Code of Regulations, Title 5, section 53200, which includes both academic and professional matters, and consulting collegially with the local campus and district governing boards.
Duties of the Vice Presidents
Each Vice President will serve as a permanent member of the Academic Senate EBoard. Each Vice President should familiarize themselves with the duties and responsibilities of the Academic Senate President and should be willing to serve as the Academic Senate President when there is vacancy and/or election.
The responsibilities of the 1st Vice President shall include but are not limited to the following:
Co-chair the Academic Advisory Committee.
Create Work Groups, Task Forces and/or other Ad Hoc groups within the Academic Advisory Committee with the consent of the Academic Senate body.
Chair/Assist with Academic Senate meetings (in the absence of the Academic Senate President)
Attend EBoard and AIC meetings.
Attend ASCCC Plenary meetings.
Act as the GWC designee to one or more of the DCC subcommittees (Budget, AP, Technology) as appointed by the Academic Senate President.
May succeed to a President Pro Tem position.
2nd Vice President:
The responsibilities of the 2nd Vice-President shall include but are not limited to the following:
Assist in the management of all Academic Senate meetings and ensure compliance with the Brown Act and Robert’s Rules of Order.
Attend Academic Senate Meetings.
Attend EBoard and AIC meetings.
Attend ASCCC Plenary meetings.
Oversee elections of Senators and all other Academic Senate-conducted elections and as described in Article IV. In the event the 2nd Vice President is a candidate, the election will be supervised by a non-candidate Senator.
Act as the GWC designee to one or more of the DCC subcommittees (Budget, AP, Technology) as appointed by the Academic Senate President.
May succeed to the office of the 1st Vice President Pro Tem.
Compensation: The compensation for serving as an Academic Senate Vice President shall be determined by the Academic Senate President but shall be no less than 1 LHE and no more than 3 LHE for each position per semester.
Additional information is available on the Academic Senate website.
Meetings are on the 2nd & 4th Tuesdays from 1-3 p.m. Location: LRC 250
Mission
The Golden West College Academic Senate’s mission is to serve its faculty, promote the best interests of higher education, and to represent the faculty in campus, district, and state level senate charges by carrying out the primary functions as delineated in the CA Code of Regulations, Title 5, section 53200, which includes both academic and professional matters, and consulting collegially with the local campus and district governing boards.
Vision
The GWC Academic Senate represents all faculty in the shared governance process. We are deeply committed to creating an inclusive and welcoming environment for faculty to express their diverse viewpoints and concerns while maintaining focus on curricular and professional activities. Our campus culture serves to express the collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our faculty invest in their work. The GWC Academic Senate will continue to focus on promoting excellence, access, opportunity, and inclusion on our campus and in our programs.
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NOMINATION DEADLINE:
Term: F2023 - SP2024 (remaining term of original appointment in F2022)
Eligibility: Any full-time faculty member who has served on CCI for at least three years within the past five years and who remains a full-time faculty member during their term is eligible. The CCI Chairperson shall be elected by voting members of CCI.
CCI Purpose & Purview: CCI is a standing committee of the Academic Senate, as such it shall comply with the Academic Senate Bylaws.
Curriculum, including establishing prerequisites and placing courses within disciplines.
Degree and certificate requirements.
Educational program development.
Additional information is available on the CCI website
CCI Chair Duties:
The Chairperson shall be the presiding officer whose responsibilities shall include but are not limited to the following:
Prepare and chair all CCI meetings in accordance with the Brown Act and Robert’s Rules of Order and ensure that all faculty receive and have future access to CCI Agendas and Minutes.
Stay current on information, issues, developments, and legislation regarding curriculum.
Attend meetings of the Academic Senate as a voting member
May attend meetings of the Academic Senate EBoard as noted in Article I.
Serve as liaison between CCI and the Academic Senate.
Provide CCI reports to the Academic Senate.
Notify the Academic Senate when there is a vacancy in membership (including excessive absences of a member as noted in Article I.
The CCI Chair may create CCI Work Groups, Task Force(s), etc., as necessary for performance of CCI roles and responsibilities. The CCI Chair shall inform the Academic Senate EBoard of the proposal, and the proposal shall be placed on the Academic Senate consent agenda.
Encourage committee leadership and train CCI committee members to chair the committee.
Serve as a liaison between the Council of Chairs and Deans (CCD) and CCI.
Act as the GWC designee at district curriculum alignment meetings (or any district meeting involving curriculum).
Provide guidance for the creation and implementation of CCI policies and processes.
Perform any additional duties as described in the CCC District Contract and/or current MOU.
The Council of Curriculum and Instruction (CCI) Chairperson may receive a one-year seat on the Academic Senate EBoard with a majority approval of the EBoard’s permanent members.
The Chairperson of the Council for Curriculum & Instruction shall be considered a voting member of the Academic Senate. If they are also a Senator, then they shall only have one vote representing the respective standing committee’s voice.
Compensation:
The compensation for serving as the CCI Chairperson shall be determined by the Academic Senate President’s allocation of District funding; it shall be no less than 2 LHE and no more than 4 LHE per semester. Additional compensation may be granted through a separate MOU.
Meeting Schedule:
CCI: 1st & 3rd Tuesdays from 3-5pm; Location: TBD
Tech Review: 2nd & 4th Tuesdays from 3-5pm; Location TBD
Academic Senate: 2nd & 4th Tuesdays from 1-3pm; Location TBD
Academic Senate Eboard*: TBD by 22-23 Eboard; currently meets 1st & 3rd Thursday from 3-5pm
*Additional meetings may apply as a member of the Academic Senate Eboard
CCI meetings are on the 1st & 3rd Tuesdays from 3 – 5 p.m. Location: NHS 301/302
Tech Review meetings are held the 2nd & 4th Tuesdays from 3 – 5 p.m. via zoom
The Golden West College (GWC) Council for Curriculum and Instruction (CCI) Committee provides guidance and oversight to ensure all GWC curriculum is academically sound, comprehensive, and responsive to the evolving needs of our students and is compliant with Title 5, California Education Code and the policies of the Coast Community College District.
Additional information is available on the CCI website .
Eligibility - Any full-time faculty member who has served on CCI for at least three years within the past five years and who remains a full-time faculty member during their term is eligible.
Eligibility: Any full-time faculty member who has served on IPD for at least two years within the past four years and who remains a full-time faculty member during their term is eligible.
IPD Purpose & Purview: IPD is a standing committee of the Academic Senate, as such it shall comply with the Academic Senate Bylaws.
The purview and purpose of the IPD as established in 10+1: Policies and procedures for faculty professional development activities.
The Academic Senate delegates to the Institute for Professional Development the following responsibilities:
i. Recommend faculty requests for sabbatical leaves to the president and Board of Trustees. ii. Review and recommend faculty requests for salary advancement, alternative methods projects, academic rank, and emeritus status. iii. Allocate full-time and 50-60% part-time faculty travel/conference funds according to the provisions of the contract. iv. Inform faculty of professional development opportunities, funding, and deadlines. v. Help coordinate campus and department workshops/retreats.
Additional information is available on theIPD website
IPD Chair Duties: i. Prepare and chair all IPD meetings in accordance with the Brown Act and Robert’s Rules of Order and ensure that all faculty receive and have future access to IPD Agendas and Minutes. ii. Stay current on information, developments, and legislation regarding professional development. iii. Attend Academic Senate meetings as a voting member. iv. May attend meetings of the Academic Senate EBoard as noted in Article I. v. Serve as a liaison between IPD and the Academic Senate. vi. Attend college committees pertinent to professional development (i.e., ex officio Professional Development Advisory Committee member). vii. Provide IPD reports to the Academic Senate. viii. Notify the Academic Senate when there is a vacancy in membership (including excessive absences of a member as noted in Article I. ix. Provide guidance for the creation and/or revision of IPD policies and processes. x. The IPD Chair may create IPD Work Groups, Task Force(s), etc., as necessary for performance of IPD roles and responsibilities. The IPD Chair shall inform the Academic Senate EBoard of the proposal, and the proposal shall be placed on the Academic Senate consent agenda. xi. Act as the GWC faculty designee at campus and district meetings involving professional development. xii. Encourage committee leadership and train IPD committee members to chair the committee. xiii. Perform any additional duties as described in the CCC District Contract and/or current MOU.
Compensation:
The compensation for serving as the IPD Chairperson shall be determined by the Academic Senate President’s allocation of District funding; it shall be no less than 1 LHE and no more than 3 LHE per semester. Additional compensation may be granted through a separate MOU.
Meeting Schedule:
IPD: 1st & 3rd Thursdays from 1:15pm - 2:15pm in LRC 250
Meetings are on the 1st & 3rd Thursdays 1:15pm -2:15pm in LRC 250
Purpose:
The Institute for Professional Development (IPD) is a standing committee of the Academic Senate that helps faculty members to design, plan, and achieve their own professional growth objectives. IPD performs its functions on the basis of policies provided by the District Professional Pursuits Committee, the District Sabbatical Leave Committee, the Academic Senate, the college President, and the AFT/CCCD Agreement. The Academic Senate delegates to the IPD the following responsibilities:
Inform faculty of professional development opportunities, funding, and deadlines.
Recommend faculty requests for sabbatical leaves to the college President and Board of Trustees.
Review and recommend faculty requests for salary advancement, alternative methods projects, academic rank, and emeritus status.
Allocate conference/travel funds provided by the contract.
Coordinate campus and department workshops/retreats with Staff Development.
Additional information is available on the IPD website
OPEN POSITIONS: One (1) Full or Part-time faculty member for each of the following areas
Auto Tech, Digital Arts, Drafting, SP2023-SP2024
Criminal Justice, SP2023–SP2024
Liberal Arts & Culture (SP2023-SP2025)
Noncredit & ESL, SP2023-SP2024
Physical Sciences, SP2023-SP2024
Psychology
Social Sciences (Economics, Political Science, Sociology), SP2023-SP2025
World Languages & Sign Language
Meeting Schedule:
Meetings are on the 2nd & 4th Mondays from 2:30-4 p.m. Location: Zoom
Mission Statement:
The Distance Education Advisory Committee (DEAC) facilitates discussions on and analyzes challenges related to issues impacting distance education. DEAC is committed to supporting the highest quality of content, rigor, grading, and teaching in distance education at Golden West College.
Charge:
Promoting guidelines to maintain Title V, CA Education Code, Federal Financial Aid, ADA, and other compliances for distance education.
Providing necessary training and information on distance education.
Developing and promoting professional development to enhance distance education instruction.
Advising the Senate and other appropriate constituencies of committee recommendations.
** NO ACADEMIC SENATE APPOINTED VACANCIES AT THIS TIME **
MEETING SCHEDULE: 1st & 3rd Tuesday from 1-2pm (may extend to 2:30pm if needed)
PURPOSE:
Primary participatory governance body for the college directly advising the College President on policy and governance.
Forum to review and recommend the direction and focus for the college consistent with the College’s Mission, Vision, and Values
Consultative body for the President on issues of college leadership and matters of college-wide importance, including those which are subject to consultation with the Academic Senate as academic and professional matters and with the bargaining units as contractual matters.
It is understood that the authority of the Academic Senate, the Associated Students of Golden West College and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.
This cabinet is a shared governance committee.
This cabinet is not subject to the Brown Act.
Attendance should be limited to cabinet members only.
RESPONSIBILITIES:
Periodically review and revise the College’s Mission, Vision, and Core Values.
Revise and recommend goals for the College.
Ensure that the various planning processes are coordinated and consistent with the established direction and focus of the College.
Periodically evaluate the College governance procedure and structure.
Participate in the development of recommended College priorities.
Evaluate the work of the governance committees of the College using an ongoing and systematic cycle of evaluation, integrated planning, resource allocation, and implementation (ACCJC Standard I.B.3) including the ongoing evaluation of process for planning, budgeting, and accreditation.
Must consult with the AS President and Classified Senate President for agenda items.
Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
Agendas and Action items will be posted as part of the shared governance process.
RECOMMENDING TO: College President
CHAIR: College President
RECORDER: Executive Assistant to the College President
MEMBERSHIP: 12 members - (* Chair) Permanent membership as dictated by terms in position
TERM: Two-year term (F2023-SP2025) OPEN POSITION: One full-time or part-time Faculty Member At-Large
Meeting Schedule: 2nd & 4th Thursday from 1:30PM -3PM in LRC 250
Recommending to: President’s Cabinet
PURPOSE:
Primary coordinating and recommending body to the College President on matters of college-wide planning.
Primary resource for accreditation and program review processing, coordination, and recommendations.
It is understood that the authority of the Academic Senate, the Associated Students of Golden West College and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.
The Planning Council is a shared governance committee.
It is not subject to the Brown Act.
RESPONSIBILITIES
Establish long-term and short-term planning priorities for the college. Conduct and oversee the process of updating the Strategic Plan, College Mission and Goals, Program Review, and Accreditation reports.
Review of data and other campus committee reports to make recommendations for annual institutional priorities.
Develop and implement resource allocation guidelines and recommendations that enable achievement of college-wide planning goals. Make recommendations of same to the college Budget Council.
Present updates on planning to the Budget Council, Academic Senate, and other college committees, as necessary.
Establish, monitor, and review the work of planning task forces to address specific tasks and implementation of task force recommendations once approved by the Planning Council.
Incorporate equity-minded decision-making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
Hold regularly scheduled joint meetings with the Budget Council (frequency TBD by Councils)
Agendas and Action items will be posted as part of the shared governance process.
Co-CHAIR: VP of Instruction and VP of Student Services
RECORDER: Assistant to the VP of Instruction
MEMBERSHIP: 15 members (* Co-Chairs)
2-year terms (1 faculty, 1 classified staff and 1 manager/dean eligible for election each year to create staggered terms)
*VP of Instruction
*VP of Student Services
Academic Senate President or faculty designee from AS
Faculty Member from CCD
Faculty Member at-Large (may be FT or PT) (NO VACANCY - A faculty member from P&B was transferred to serve their remaining term on this committee).
Classified Senate President or designee
Classified Staff member appointed from Classified Senate
OPEN POSITION: One (1) Academic Senator to serve as the Academic Senate President's designee on the Budget Council in the event that the AS President is unable to serve on this committee.
The Budget Council offers (4) faculty seats. Senators and Faculty may also wish to contact CFE or CCD directly to self-nominate as their representative.
Meeting Schedule: 1st and 3rd Wednesday from 2:30-4pm
Recommending to: President’s Cabinet
PURPOSE
Primary recommending body to the President’s Cabinet and the College President on matters of college-wide budget and resource allocations.
Primary resource for budgetary and financial recommendations that originate from other college committees. All budget or resource allocation matters will first come to this council then be processed as appropriate through this council or referred for additional review to the appropriate college committee.
It is understood that the authority of the Academic Senate, the ASGWC, and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.
Budget Council is a shared governance committee.
Budget Council is not subject to the Brown Act.
RESPONSIBILITIES
Primary budget and finance committee
Review of all requests for funding (no matter the source) including RFP’s, lottery, CTE, program review resource requests, technology software and equipment.
Refer to appropriate committees for more information regarding requests when needed and make recommendations to the President’s Council on expenditure.
Develop and implement resource allocation guidelines and recommendations that enable achievement of college-wide long-term and short-term budgetary goals.
Review and recommendation of proposed college budgets.
Review of District adopted budgets (college general fund).
Review and approval of all contracts that obligate the college and provide essential services.
Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
Hold regularly scheduled joint meeting with the Planning Council (frequency TBD by Councils)
Agendas and action items will be posted as part of the shared governance process.
Co-CHAIR: VP of Administrative Services and any committee member
RECORDER: Executive assistant to the VP of Administrative Services
MEMBERSHIP: 15 members (* Co-Chairs)
2-year terms (1 faculty, 1 classified staff and 1 manager/dean eligible for election each year to create staggered terms)
*VP of Administrative Services
Director of Fiscal Services or designee
Academic Senate President or faculty designee from the AS
Faculty Member from CCD
Faculty Member at-large appointed by AS (NO VACANCY - A faculty member from P&B was transferred to serve their remaining term on this committee).
Classified Senate President or designee
Classified Staff member appointed from the Classified Senate
TERM: Two-year term (F2023-SP2025) unless otherwise indicated
OPEN POSITIONS: One (1) full-time or part-time faculty member for each the following areas.
Faculty rep from the Distance Education Advisory Committee
Meeting Schedule: 1st and 3rd Tuesdays from 2:30-4:00 p.m. Location: LRC 250
Recommending to: Planning Council, Budget Council, President’s Cabinet
PURPOSE
Keep abreast of the latest advances in educational technology, to disseminate this information to the campus community, and to provide a place where information can be exchanged.
To provide consultation services to the campus community regarding educational technology matters.
To carry out special projects involving the development of educational technology upon request by an appropriate campus body.
It is understood that the authority of the Academic Senate, the Associated Students of Golden West College and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.
The CTC is a shared governance committee.
It is not subject to the Brown Act.
RESPONSIBILITIES
Review requests related to technology for approval including confirming or identifying those that could reflect Health and Safety issues.
Receive updates and provide feedback and input on all technology needs across campus.
Provide updates to relevant committees on technology policies, including but not limited to District policies and changes.
Serve as an essential information point for all needs and uses of technology across campus to maximize efficiency.
Regular communication with relevant groups across campus, such as Online Instruction and DSPS, to ensure the needs of our students and faculty are being met.
Budgetary review of projects related to technology must be vetted by the CTC to advise the budgetary council.
Track requests and usage of various technology and software and accessible to the campus.
Responsible for updating the college’s Technology Master or Strategic Plan.
Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
Agendas and Action items will be posted as part of the shared governance process.
CO-CHAIRS: Manager of IT (Kevin Harrison) and a Committee Member (Shawn Taylor, Mathematics)
RECORDER: A Committee Member
MEMBERSHIP: 15 members (* Co-Chairs)
2-year terms (1 faculty, 1 classified staff and 1manager/dean eligible for election each year to create staggered terms)
*Director of IT and User Support Services
Faculty member from DEAC
Faculty member from Library
Faculty member from Counseling
Faculty member from CTE
Faculty member at-large from any Academic Area
Classified Staff (User Support Services)
Classified Staff (Online Instruction)
Classified Staff (Marketing and Promotions)
Classified Staff from Special Populations (Outreach, DSPS, EOPS, Veterans, or Student Life)
OPEN POSITIONS: One (1) full-time or part-time faculty member for each of the following areas
Math/Science
One from either Art, Athletics, CTE, Criminal Justice, or Nursing
Meeting Schedule: 2nd & 4th Wednesday from 3-5pm in LRC 250
Recommending to: Planning Council, Budget Council, and President’s Cabinet
PURPOSE
AB705
Guided Pathways
Puente
Umoja
Stand and Rack
DSPS
Veterans
EOPS Student Populations
Financial Aid
The Equity Committee is a shared governance committee.
It is not subject to the Brown Act.
RESPONSIBILITIES
Clear, non-duplicative responsibilities
Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
Agendas and Action items will be posted as part of the shared governance process.
CO-CHAIRS: Dean or Manager of Equity and a Committee Member
RECORDER: A Committee Member
MEMBERSHIP: xx members (* Co-Chairs)
2-year terms (1 faculty, 1 classified staff and 1 manager/dean eligible for election each year to create staggered terms)
*Dean or Manager in Equity
Faculty representative from Math/Science
Faculty representative from English/ESL
Faculty representative from Counseling
Faculty representative from Social Sciences/Lib Arts/Psych
Faculty representative from one of (Arts, Athletics, CTE, Criminal Justice, Nursing)
Dean, Counseling
Dean, Academic Area
Academic Success Center Manager or designee
Guided Pathways Director or designee
Classified representative from Admissions & Records
Classified representative from Financial Aid
Classified representative from Special Populations (Outreach, DSPS, EOPS, Veterans, or Student Life)
OPEN POSITIONS: One (1) full or part-time faculty (7.5+ LHE) member for each of the following areas
One from eith Art, Athletics, CTE, Criminal Justice, or Nursing
CFE - (F2023-SP2024) contact Rob Schneiderman, CFE President, and copy Theresa Lavarini to self-nominate
Meeting Schedule: 2nd & 4th Tuesday from 3-5pm in LRC 250
Recommending to: Planning Council, Budget Council, President’s Cabinet
PURPOSE
Identify gaps and challenges, remove barriers, and recommend equity-minded solutions to manage enrollment and increase completion.
It is understood that the authority of the Academic Senate, the Associated Students of Golden West College and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.
The RCC is a shared governance committee.
It is not subject to the Brown Act.
RESPONSIBILITIES
In alignment with the GWC Strategic Plan, develop systemic strategies to increase student access, retention, and completion/graduation/transfer.
Review data and provide recommendations to close equity and achievement gaps.
Evaluate currently funded programs to identify themes and patterns to enhance and expand successful EMC initiatives.
Identify new opportunities and evaluate potential projects for recommendation to the Planning and Budget Councils.
Increase student access and success through enrollment management projects, programs, and initiatives.
Engage faculty and staff across the campus in retention and completion strategies.
Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
Agendas and Action items will be posted as part of the shared governance process.
CO-CHAIRS: Dean or Manager of Enrollment Services and a Faculty Committee Member
RECORDER: A Committee Member
MEMBERSHIP: 18 members (* Co-Chairs)
2-year terms (1 faculty, 1 classified staff and 1 manager/dean eligible for election each year to create staggered terms)
*Dean or Manager in Enrollment Services
Faculty representative from Math/Science
Faculty representative from English/ESL
Faculty representative from Counseling (including Transfer Center)
Faculty representative from Social Sciences
Faculty representative from one of (Arts, Athletics, CTE, Criminal Justice, Nursing)
Dean, Counseling (including Transfer Center)
Dean, Academic Area
Academic Success Center Manager or designee
Guided Pathways Director or designee
Classified representative from Admissions & Records
CFE - (F2023-SP2024) contact Rob Schneiderman, CFE President, and copy Theresa Lavarini to self-nominate
Meeting Schedule: 1st and 3rd Thursdays from 2-3pm on Zoom
Recommending to: Planning Council, Budget Council, and President’s Cabinet
PURPOSE:
The Institutional Effectiveness Committee provides a framework for the documentation of assessment and the integration of results in decision-making across the campus.
It is understood that the authority of the Academic Senate, the Associated Students of Golden West College and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.
IEC is a shared governance committee
It is not subject to the Brown Act
RESPONSIBILITIES:
Coordinates Program Review related activities including feedback of program reviews and mid-cycle requests
Reviews and provides feedback to departments and programs in developing cSLO, pSLO, iSLO assessments and updates
Analyzes systematic campus wide participation in assessment activities including equity gaps and DI data
Coordinates and monitors compliance with the accreditation process and reports
Analyzes and prepares the Key Performance Indicators (KPI) of Institutional Performance and reports to the Planning Council, Budget Council, and the Academic Senate.
Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
Agendas and Action items will be posted as part of the shared governance process.
CO-CHAIRS: Manager or representative from ORPIE and a Faculty Committee Member
RECORDER: ORPIE Rep
MEMBERSHIP: 15 members (*Co-Chairs)
2-year staggered terms and faculty/staff may be from the same division area.
Maintenance & Receiving Central Plant Women’s PE Men’ PE Rec Ed/Gym Training Room Tennis Courts Volleyball Courts Athletic Fields Q1 Grounds and Parking
Quadrant 2 (two year term)
Automotive Technology Technology Student Union Cosmetology Graphics Fine Arts Boand Gym Robert Mayer Preschool PLFB School Age Center Q2 Grounds and Parking
Quadrant 3 (one year term)
California Native Garden LRC/Library General Education Language Arts Complex Bookstore Student Services Center Forum II Music Communications Theater Q3 Grounds and Parking
Quadrant 4 (one year term)
Math & Science Forum I Swap Meet Office Public Safety Nursing Building 26 (old CJ) Build 33 (Annex) Administration Business RCJTC Q4 and Parkin
Meeting schedule: 2nd Fridays from 1-3pm in LRC 250
PURPOSE:
Primary consulting body on matters of college-wide construction, maintenance, facility improvements, landscaping projects, campus safety, signage and accessibility matters, and emergency preparedness.
It is understood that the authority of the Academic Senate, ASGWC and the agreements of our established collective bargaining agents are not diminished by the provisions or definitions found in this document.
SSFC is a shared governance committee.
SSFC is not subject to the Brown Act.
RESPONSIBILITIES:
Review Program Review Resource Allocation requests related to safety, sustainability, and facilities.
Receive updates and provide feedback and input on all Measure M, scheduled maintenance, Vision 2030 Facilities Plan and College supported facilities projects.
Provide feedback and input related to facilities projects and inform on campus impact.
Provide updates on campus emergency preparedness and safety initiatives.
Develop and keep updated protocols related to special events, power outages (scheduled and un-scheduled) and campus maintenance incidents.
Incorporate equity-minded decision making to create, promote, and maintain activities, programs, and instruction that welcome, celebrate, and promote respect for all. This includes creating equity among disproportionately impacted students across age, ethnicity, race, national origins, gender, gender expression, sexual orientation, mental/physical abilities, family status, religion, and socioeconomic status.
Agendas and action items will be posted as part of the shared governance process.
RECOMMENDING TO: Planning Council, Budget Council, President’s Cabinet
CO-CHAIRS: SSFC Manager and a SSFC Committee Member
RECORDER: M&O Assistant
MEMBERSHIP: 18 members (* Co-Chairs)
2-year terms (1 faculty, 1 classified staff and 1 manager/dean eligible for election each year to create staggered terms)
A committee manager
Faculty member at large (Quadrant 1)
Faculty member at large (Quadrant 2)
Faculty member at large (Quadrant 3)
Faculty member at large (Quadrant 4)
Classified Staff at large (Quadrant 1
Classified Staff at large (Quadrant 2)
Classified Staff at large (Quadrant 3)
Classified Staff at large (Quadrant 4)
Safety Manager
Grounds Manager
Manager of special projects (i.e., Measure M) (ex-officio)
The District Consultation Council is a collegial, consultative body designed to serve the good of the District. The group facilitates timely, factual, and clear communication between constituents and the Chancellor as a means to help the Chancellor make informed District-wide decisions.
The Council serves in an advisory capacity to the Chancellor or his designee to promote transparent exchange and dialog and ensure participation of recognized constituents.
(*open to Academic Senators only) (Other faculty- contact CFE or CCA to self-nominate)
OPEN POSITION:One (1) Academic Senator to serve as the Academic Senate President's designee on the in the event that the AS President is unable to serve on this committee.
DCC BP/AP Subcommittee includes additional faculty seats. Faculty may also wish to contact CFE or CCA directly to inquire on possible open positions and to self-nominate as their representative.
Term: two-year (2) term (F2022-SP2024)
Meeting Schedule:1st and 3rd Friday from 1-2pm. Location: TBD
Purpose:
This is a Subcommittee of the District Consultation Council (DCC) which is the main district-wide participatory governance committee with representation from all constituent groups across the District. The DCC BP AP Subcommittee started in February 2016. Its charge is to review, revise, or develop BPs and APs. Each BP and AP is on a schedule to be reviewed every five years. In some cases, they will only be reviewed with no revisions. There could be times when a BP and AP is reviewed/revised before the five years due to an update in federal or state statutes or accreditation standards or policies or there is a request from a constituent group for a revision.
(*open to Academic Senators only) (Other faculty- contact CFE or CCA to self-nominate)
OPEN POSITION:One (1) Academic Senator to serve as the Academic Senate President's designee on the in the event that the AS President is unable to serve on this committee.
DCC Budget Subcommittee includes additional faculty seats. Faculty may also wish to contact CFE or CCA directly to inquire on possible open positions and to self-nominate as their representative.
Term: two-year (2) term (F2022-SP2024)
Meeting Schedule:2nd and 4th Friday from 9-10:30am. Location: TBD
Purpose:
This body will not recommend specific actions or formulate recommendations related specifically to collective bargaining or matters under the purview of the Academic Senates. Representatives of collective bargaining units or the Academic Senates may benefit from the Budget Subcommittee’s discussion of related matters, but will maintain separate and distinct process for addressing their collective concerns.
Charge
Receive and help disseminate information related to budget matters to campuses and constituencies.
Provide input and recommendations on budget planning for the District.
Develop, recommend and monitor a three-year district-wide financial plan.
Develop, recommend and monitor district-wide budget assumptions.
Recommend annual budgets that provide for addressing the assumptions, operating budget standards and progress towards the goals and objectives of the District-wide Strategic Plan.
(*open to Academic Senators only) (Other faculty- contact CFE or CCA to self-nominate)
OPEN POSITION:One (1) Academic Senator to serve as the Academic Senate President's designee on the in the event that the AS President is unable to serve on this committee.
DCC Technology Subcommittee includes additional faculty seats. Faculty may also wish to contact CFE or CCA directly to inquire on possible open positions and to self-nominate as their representative.
Term: two-year (2) term (F2022-SP2024)
Meeting Schedule:1st and 3rd Friday from 9-10:30am. Location: TBD
Purpose:
The District Consultation Council (DCC) Technology Subcommittee is the district-wide participatory governance group with responsibility for district-wide technology planning and evaluation. The DCC Technology Subcommittee advises, informs, and makes specific recommendations to the District Consultation Council regarding major technology initiatives and projects throughout the district and future directions. For recommendations that have budgetary implications, the DCC Technology Subcommittee’s recommendations go to the Chancellor’s Cabinet first.
The DCC Technology Subcommittee has primary responsibility for developing and providing oversight for implementing an overall district-wide information technology strategic plan, informed and coordinated with the college plans (bi-directional), and maintaining an ongoing implementation effort aimed at achieving the goals of the plan. The DCC Technology Subcommittee is co-chaired by the Vice Chancellor Educational Services and Technology and one of the faculty co-chairs of the college technology committees.
**Will be elected by the voting members of the IPD**
TERM: One-year term (F2023-SP2024) unless otherwise indicated
OPEN POSITIONS: IPD Chair or Designee to the PDAC
Meeting Schedule:
Meetings are on the 2nd Thursdays 2:30-3:30 p.m. Location: TBD
MISSION
The mission of the Professional Development Advisory Committee is to encourage, support and develop Golden West College employees to enhance their professional knowledge and skills.
Since we have not yet received funding or approval for this position we do not have a tentative recruitment timeline, however we anticipate that this committee will meet over the summer. If a representative has not completed the Equal Employment Opportunity training, they will need to register for the next training".
CFE CBA: Section 10.3.a. The District may utilize Faculty Members as department chairs in positions that provide faculty representation and administrative assistance within an instructional unit as identified and determined by the responsible Administrator. If the District determines to maintain any division chairperson, instructional coordinator, or subject matter specialist positions, or determines to establish other positions of a similar nature during the term of this Agreement, it shall request the Academic Senate to announce and conduct an election.
Notice is hereby given that an election of the GWC DEPARTMENT CHAIRS will be conducted by the Academic Senate. Refer to the description of duties previously distributed by your division office. Also accessible via AS Teams. Click HERE.
In accordance with the CFE/CCCD Collective Bargaining Agreement and the Academic Senate Bylaws, nominations are now open.
OPEN POSITIONS:
Accounting, Business, Computer Science Department Chair
Art Department Chair
Automotive Technology, Digital Arts, Drafting, HIT Department Chair
Biological Sciences Department Chair
Communication Studies Department Chair
Cosmetology Department Chair
Counseling & EOPS Department Chair
Criminal Justice Department Chair
English Department Chair
History & Education Department Chair
Kinesiology, Health Ed, PE, Athletics Department Chair
Liberal Arts & Culture Department Chair
Library Department Chair
Mathematics & Engineering Department Chair
Music Department Chair
Noncredit & ESL Department Chair
Nursing Department Chair
Performing Arts Department Chair
Physical Sciences Department Chair
Psychology Department Chair
Social Sciences Department Chair
World Languages, Sign Language, Interpreting Department Chair
Eligibility:
Section 10.3.b: Faculty Members who have held fifty (50%) percent or more of their assignments in that instructional unit for at least two (2) semesters within the six (6) semesters preceding the election, including the current semester, are eligible to serve as department chairs. Acceptance of any such position is voluntary on the part of the Faculty Member.
Term: Two (2) years from Fall 2023 through Spring 2025.
Compensation: refer to the agreements that were previously distributed by your division office. Also accessible via AS Teams. Click HERE
Voting: At the conclusion of the nomination process, an E-ballot will be emailed to the eligible department faculty. In the case of a single nominee, a “yes/no” ballot will be provided. If there are two or more nominees, then an election will be held. (Your timely submission of the E-ballot is greatly appreciated to assist with closing the Department Chair elections).
Results: The Senate office will report the results to the division dean. The department faculty will be notified of election results by the division dean.
Refer to the CFE/CCCD Collective Bargaining Agreement located in the CCCD Navigator for detailed information on Department Chairs.
Notice is hereby given that a call for applications of the GWC COORDINATORS will be conducted by the Academic Senate. Click HERE to access the MOUs for the description of duties, compensation, terms, qualifications and eligibility.
Term: 2023-2024
OPEN POSITIONS:
Distance Education Coordinator
Distance Education Faculty Training Coordinator
Nursing Assistant Director/Coordinator
OER Coordinator
Professional Learning/CIL/Flex Coordinator
SLO Coordinator
Title V Grant Project STEM Director/Coordinator
Umoja Coordinator
Selection Process: Complete the application form linked above. Applicants will be asked to describe their related experience and special skills and strengths as related to the assignment. For reassignments of one year, the selection process shall be made by Management in consultation with the Academic Senate. It is recommended that you check your email regularly for updates.
Refer to the CFE/AFT Collective Bargaining Agreement located in the CCCD Navigator for detailed information on Coordinators.
COMMITTEE & WORK GROUP PLAN OF GWC ACADEMIC SENATE
Guided by Title 5, 10+1 and Board Policy, the following defines the types of groups that may be established by the college’s Academic Senate. Each must comply with the Brown Act.
The formation of a constituent-based committee shall be initiated by submitting a proposal to the President's Cabinet and the Academic Senate for review and approval.
A proposed committee shall have a clearly defined scope of responsibilities and purpose as defined in its mission statement and annual goals.
A committee’s mission statement and annual goals shall align with either the college’s mission or the strategic plan.
Responsibilities:
Each committee shall organize and direct its meetings toward the effective accomplishment of its goals.
Each committee shall establish policies and processes necessary to accomplish its goals.
Each committee shall post its mission, goals, membership, agendas, and minutes in a forum accessible to all Golden West College faculty, staff, students, and community members (in compliance with the Brown Act as needed).
Each committee shall consider procedural rules (i.e., Roberts Rule of Order) and its compliance with the Board of Education code.
Each committee may be asked to present their Executive Summary report to the President’s Cabinet and/or the Academic Senate as needed.
Membership and leadership
A constituency-based committee membership shall at a minimum consist of qualified members from each constituent group.
Each committee shall maintain their membership roster and submit to the Academic Senate any faculty membership vacancies.
The Academic Senate shall be responsible for the nomination and voting procedure for faculty committee members.
The Classified Senate shall be responsible for the formation and voting procedure for staff committee members.
Each committee may create sub-committees, Work Groups, Task Force(s), etc., as necessary for performance of its roles and responsibilities.
The Committee may independently send callouts to faculty, staff, and students to form its subcommittees, work groups, task forces, etc. as necessary.
The Committee Chair shall inform the Academic Senate and the Classified Senate of the subcommittee, work group, task force, etc. and report its faculty/staff membership for Senate consent agenda.
Standing or advisory committees shall adhere to the scope, purpose, responsibilities, membership, and leadership rules as established above.
A standing or advisory committee’s existence shall remain uninterrupted unless the President’s Cabinet and the Academic Senate amends or terminates a standing or advisory committee.
Authority
Each standing or advisory committee shall be granted the authority to make recommendations to the President's Cabinet and the Academic Senate.
A standing or advisory committee’s recommendations shall have no legal standing unless these are adopted at a formal meeting of the President's Cabinet and the Academic Senate.
A committee shall have the authority to establish work groups.
Work groups may be terminated by the body through which it was established by a simple majority vote.
Scope and Purpose
Each work group shall have a clearly defined scope as stated in its mission statement and goal(s).
Each work group’s mission statement and goal(s) shall align with either the college’s mission and/or 10+1.
To improve effectiveness, efficiency, as well as student, employee, and community engagement, each work group may review policies, procedures, processes, practices, timelines, and functions.
Each work group will report any recommendations, additions, deletions, changes, and any other suggestions to the parent committee.
Work groups are not given the authority to make binding decisions.
Responsibilities:
Each work group shall organize and direct its meetings toward the effective accomplishment of its goal(s).
The President’s Cabinet and/or the Academic Senate body may request at any time a report from the work group.
Each work group shall report its recommendations to the larger committee.
Membership and leadership:
The membership and leadership of each work group shall be clearly defined upon its formation—within its scope, mission, and goals.
The Academic Senate and the Classified Senate shall be informed of any membership changes.
It is encouraged that leadership be shared among the work group members.
A council, board or cabinet shall adhere to the general rules of a work group as established above.
A council, board or cabinet shall be created for the purpose of providing leadership.
A council, board or cabinet may meet in sessions to discuss and debate issues both specific to the issues pertaining to the college’s state of affairs at large.
