The Institute for Professional Development (IPD) is a standing committee of the Academic Senate that helps faculty members to design, plan, and achieve their own professional growth objectives. IPD performs its functions on the basis of policies provided by the District Professional Pursuits Committee, the District Sabbatical Leave Committee, the Academic Senate, the college President, and the AFT/CCCD Agreement. The Academic Senate delegates to the IPD the following responsibilities:
Click on the items below for important information and fillable applications:
Conference Application – CAR (FOR IPD USE ONLY)
IPD MEETINGS – APPLICATION DEADLINES
Coast Navigator_Travel/Conference Procedures
CCCD Admin.Procedure_AP 7400 Travel [PDF]
IRS Standard Mileage Reimbursement Rate
Note: Applications may be denied at any time in the process due to changes in health and safety laws, regulations, and policies
IPD provides opportunities for faculty teaching 7.5 or more LHE to attend professional conferences or seminars for improvement of teaching and learning, and for professional development.
Attendance at an IPD-approved function must serve a professional development need which includes the expanding of one's knowledge in their field of concentration, the continual mastering of the teaching/learning process, and/or contributing to the improvement of the total instructional program of the college.
Full-time faculty Presenters: A presenter at a conference would qualify as long as it is judged that the person is developing professionally by preparing for and delivering the presentation. If you are an unpaid presenter at an off-campus or official, professional meeting you may qualify for an additional $100 on top of the $2,000 (2021-22) fiscal year maximum. Must provide supportive documentation confirming you are listed as a presenter.
Activities such as accompanying students to a convention, serving as an organization/association officer or advisor, participating in activities related to committee work, coaching or observing sports or professional events, or performing political activity on behalf of the college. Funding will not be approved for events (conferences, workshops, seminars, courses, etc.) which will be used by the faculty member for salary advancement credit.
Due to recent increased costs associated with travel, the IPD increased its 2021-22 fiscal year maximum from $1,600 to $2,000! (Funding allowance is determined based on available funds and is subject to change each fiscal year).
If you are full-time faculty and wish to earn salary advancement credit instead of requesting funding for attending an off-campus conference or wish to earn salary advancement credits instead of requesting funding for taking a class/workshop, you may wish to submit a Salary Advancement Application. You may receive conference funding only if you are not already receiving salary advancement credit for stated conference. You may not receive IPD funding for a conference paid for from District funding.
A single conference can be funded up to 100% of actual permissible expenses ( e.g. registration, lodging, mileage, and parking), up to the $2,000 limit. If the maximum is not used on the first conference, and as funds permit, additional applications can be submitted to request funds until the maximum of $2,000.
Applicant is responsible for all costs and will be reimbursed for approved expenses with appropriate ITEMIZED receipts.
Supplemental CFE Funding – CFE will provide an additional $300 supplement to members who have exceeded their campus professional development funds for a single conference. Refer to the CFE Newsletter for further information or contact the CFE office to request this funding.
A faculty member making a request to attend a conference seeking IPD funding shall and submit a Conference Authorization Request (CAR) to the IPD Office no later than SIX (6) WEEKS prior to the requested date of attendance and no later than May 1 of the spring semester and December 1 of the fall semester; no applications are accepted during winter and summer breaks.
Apply Early! Unfortunately, approval for IPD funds for conferences cannot be funded retroactively. However, if you are concerned about funding or timelines, the IPD accepts applications up to ten months in advance. If you do not have all of the conference information please be informed that you can still submit an application. The IPD Office will assist you with this process. It’s encouraged to apply early and cancel your application, if needed, versus applying too late and not qualifying for funding.
1. Complete a Conference Authorization Request Form. Refer to IPD Application Deadlines.
2. Attach a conference brochure or internet flyer. Must include the following information: name of conference, description, registration fee, dates and location.
3. Obtain the signature of your department dean.(The dean's signature does not guarantee funding).
4. Email the completed application and supplemental documents to the IPD Office at GWCIPD@gwc.cccd.edu. We highly recommend that faculty submit their own application and not rely on support staff or their dean. Late submissions will not be accepted. Incomplete items will be returned. Retro authorization is not provided.
5. IPD will meet as scheduled to review applications and determine funding approval. Notification of committee decision and copies of documents will be sent to the applicants GWC email.
6. Once approved for IPD funding, your paperwork will be forwarded for processing and is pending Board Administrative approval. Once final approval is received, an Administrative Approval Letter and a Claim for Reimbursement of Expenses Form will be provided to you by District Travel. It is the responsibility of the employee to confirm the status of their board approval letter prior to attending the conference. You may track the status of your conference by visiting the President’s Office SharePoint site by clicking here.
Funds are encumbered for your use so please notify the IPD Office immediately if you are no longer planning to attend the conference. This will allow IPD to apply canceled conference funding towards new conference applications.
Donate your unused soap, shampoo, toothpaste and other hotel toiletries to help students on campus. A donation box has been placed in the IPD Office. Your donations will help keep the campus pantries stocked with much needed items for our students. Additional information is available at The Stand.
Conference Reimbursement Info [PDF]
Board Policy: Claims for Reimbursement Info, p. 6 [PDF]
Each person authorized to attend a conference using IPD funds would have received a hardcopy of their Administrative Approval letter and a Claim for Reimbursement form from District Travel. Applicant is responsible for all costs and will be reimbursed for approved expenses with appropriate ITEMIZED receipts.
Within ten days of returning from your approved conference or activity, please return your completed Claim for Reimbursement of Expenses Form to the Bursar's Office. Must include:
1. ITEMIZED receipts that clearly show the payment transaction for all expenses.
2. Attach original Administrative Approval Letter. To download a copy visit the Presidents Office SharePoint by clicking here.
3. Obtain the signature of your department dean.
4. Google map for mileage claim
5. Evidence of completion **
* Refer to AP 7400 Business Travel linked above for more detailed information on reimbursable items.
** Evidence of completion includes, but not limited to a certificate of completion with verified hours of training, attendance verification, original conference agenda, brochures, or name badge).
Part-Time faculty teaching less than 7.5 LHE in the District are covered under the Coast CCA contract. This may change semester-to-semester, if you teach or go over 7.5 LHE. Those who teach 7.5 LHE or more are covered under the Institute for Professional Development (IPD) in accordance with the CFE contract, the full-time Union at Coast, which has a different process and different amount of available funds. You may contact your division office to confirm your district wide LHE.
The following information is provided as a courtesy. The IPD is not affiliated with CoastCCA and recommends that faculty contact CoastCCA to confirm their most up to date conference information.
CoastCCA website
Lynn Bueller, President
Michael Carlucci, former President & VP of Membership and Communications
FUNDING
Part-time faculty are eligible for $1,400 per semester, total $2,800 per fiscal year.
APPLICATION PROCESS
** Submit applications directly to CoastCCA. Applications received in the IPD office will be returned to the applicant and may delay your approval process.
Conferences – list of conferences by discipline
One way for our faculty to stay ahead of the curve is by attending conferences/workshops. Conferences are an excellent opportunity for education professionals to learn new skills, develop valuable connections, exchange innovative ideas, and share best practices.
The IPD has provided an easy way to find conferences pertaining to your discipline. CLICK HERE to view a list of conferences recommended by your GWC colleagues. If you would like to add a conference to this list, please forward your information to the IPD Office at GWCIPD@gwc.cccd.edu.
Attendance at an IPD-approved function must serve a professional development need which includes the expanding of ones knowledge in his/her field of concentration, the continual mastering of the teaching/learning process, and/or contributing to the improvement of the total instructional program of the college. (A presenter at a conference would qualify as long as it is judged that the person is developing professionally by preparing for and delivering the presentation)
Refer to the Conference/Travel funds section for information on how to apply to attend a conference.
A FULL-TIME FACULTY MEMBER who has not yet reached column V of the salary schedule desiring to receive salary advancement credit for a program of professional improvement including lower division courses may submit an application to the IPD Office. Faculty members may advance within the salary schedule in accordance with the CFE AFT contract. Units may be a combination of academic and Professional Improvement Program Units, half of which must be academic units.
The application must be submitted and approved by the IPD prior to pursuing the activity, except in exceptional circumstances (refer below to Recommended Courses for further information).
Salary advancement credit for part-time faculty is not managed by the IPD. Contact the part-time union, CoastCCA for further information.
Programs of professional improvement for salary advancement credit and the amount of hours required to receive one unit of credit.The IPD Reference Guide is intended to enhance the CFE AFT contract definitions of the professional development projects and to assist faculty in understanding and selecting from the variety of ways a faculty member can earn salary advancement credits.
Conference/Workshop -1 unit = 18 hours (Includes online workshops)
Lower Division Credit – 1 unit = 1 unit
Job Shadowing – 1 unit = 36 hours
Educational Materials – 1 unit = 18 hours
Professional Organization Activities – 1 unit = 18 hours
Independent Study Credit – 1 unit = 18 hours
Job Exchange – 1 unit = 36 hours
Publications – 1 unit = 18 hours
Work Experience – 1 unit = 36 hours
New Assignment – 1 unit = 18 hours
For more information or clarification on submitting an application for salary advancement credits and the appropriate form, contact the IPD Office at gwcipd@gwc.cccd.edu or call 714/895-8175.
1. Submit a NextGen Salary Advancement Credit application in accordance with the IPD application deadlines.
2. IPD will meet as scheduled to review applications and determine approval. The applicant will receive notification of the committees decision via their GWC email.
3. Upon completion of the project, the applicant shall submit evidence of completion/transcript to the IPD Office at gwcipd@gwc.cccd.edu. For the current semester and any succeeding semesters, the evidence of completion will be due the semester immediately following the project completion date that is stated on the original application.
DEADLINE: Per the faculty contract, evidence of completed work is due to the IPD Office no later than September 1. Refer to the Salary Advancement Reference Guide for examples of acceptable documentation. The IPD will review the documents to determine final certification and will report the official earned IPD credits to District by the September 15 deadline. A copy of the notice will be sent to the applicants GWC email.
The IPD created a list of Recommended Courses to facilitate earning salary advancement credits. Please note the IPD also accepts applications from this list during the winter break and summer. Applications must be submitted prior to initiating the course. Retro approval is not provided.
1. Complete a NextGen Salary Advancement Credit application
2. Do not begin the course until you have received a confirmation email from Patty Fonseca in the IPD office.
3. Upon completion of the course, submit your certificate of completion to the IPD Office at GWCIPD@gwc.cccd.edu
It is not necessary to submit an application to the IPD Office for upper division credits. Faculty may contact Kyla Bentley in the District Office of Human Resources at kbentley3@cccd.edu or call 714/438-4825.
IPD allocates funds each year to be used for on-campus workshops and seminars or for department/discipline retreats.
Due to limited funding, IPD can only cover expenses for full-time and 7.5+ part-time faculty. The event must serve a professional development need for the faculty involved. A professional development need is defined as a process by which faculty may enhance their professional and human relation skills, attitudes and knowledge. This includes expanding of ones knowledge in his/her field of concentration, the continual mastering of the teaching/learning process, and/or contributing to the improvement of the total instructional program of the college.
Identify specific areas of interest in your department/discipline, such as training, innovation, or solutions to department needs. Symposium topic suggestions include, but are not limited to, the following:
Curriculum Development Communication or Customer Service Skills Promoting Student Success Problem Solving Technology & Computer Training Student Learning Outcomes
Symposiums should support your department and/or campus-wide goals and meet at least one of the AB1725 guidelines:
Improvement of Teaching Knowledge/Skill maintenance Development of Innovation In-Service Vocational Training Computer & Technology Proficiency Retraining for Instructional Needs
Due to limited funding, IPD can only cover expenses for full-time and 7.5+ part-time faculty. Consideration for funding also includes, but not limited to the number of faculty participating, total cost, and whether funding has been granted in the past.
Covered Expenses: Actual expenses maximum per person not to exceed $3.00/materials, $3.00/snack and $12.00/lunch.
Non-covered Expenses: facility rentals, speaker stipends, and substitutes or participation incentives, such as stipends or give away items.
Applications are accepted on an ongoing basis and should be submitted at least SIX (6) WEEKS prior to the requested date of event. This will allow the IPD office time to obtain the administrative approvals required to hold a campus event. Department symposiums planned for early Fall should be submitted to the IPD for approval no later than the IPD’s final meeting in May. Early spring events should be submitted no later than the final meeting in December. <IPD application deadlines> Please note the IPD does not convene during the summer and winter intersession therefore it is recommended that you plan accordingly. The IPD accepts applications up to a year in advance. It is recommended that you submit early to secure your funding and contact the IPD office to report any changes to the original authorization (date, # of attendees, etc.).
Within ten days after the event, the Symposium/Workshop applicant is responsible for forwarding an attendance sheet and catering invoice to the IPD Office.
Application – Alternative Methods
Top 10 Alternative Methods Programs List
A full-time faculty member on schedule A or Q who is on the last regular step of any column, or on any longevity step of column IV, or on any step of column V, of the salary schedule who desires to pursue a program of professional improvement may be compensated by released time or overload pay.
Professional improvement projects include work experience, independent study, workshops, seminars, conferences, lower division course work, job shadowing, job exchange, new assignment, publications, production of educational materials, and professional organizational activities. You may find this list of some suggested Alternative Methods courses helpful [LINKED HERE].
Meet the conditions described in Article XIII, Section 3, of the AFT contract:
a. A Faculty Member on schedule A or Q who is on the last regular step of any column, or on any longevity step of column IV, or on any step of column V, of the salary schedule.b. Eighteen (18) clock hours of work are required for one unit of released time or overload credit per semester.c. The same process of certification of completion will be required of the Faculty Member as stipulated in Section 2(b) of Article XIII.
Due to limited funding, IPD guidelines specify that a maximum of (0.5) units or stipend of up to $500 may be awarded to a faculty member in any one semester. Eighteen (18) clock hours of work are required for one unit of released time or overload credit per semester. Job exchange, job shadowing, and work experience require thirty-six (36) clock hours for one unit of credit.
All applications must be pre-approved prior to the initiation of the project.
Sabbatical Leave Timeline [DOC]
Sabbatical Application Packet [PDF]
Note to Applicant: Please review Article XVI of the AFT/CCCD Contract prior to submitting this form in order to determine eligibility and benefits.
Appeals Timeline: Appeals on any action must be filed within five (5) working days from the time Applicant received notice of action. See appeals procedure for details.
To facilitate your goal to create a successful Sabbatical Proposal the IPD has some sample proposals available to revie on the IPD SharePointCurrent list GWC Faculty Academic Rank [PDF]
Members of the faculty at Golden West College may be assigned the academic rank of Lecturer, Instructor, Assistant Professor, Associate Professor, and Professor in accordance with the qualifications and procedures which are recommended by the GWC Institute of Professional Development.
Establishment of academic rank provides increased status and greater community standing. Titles lend prestige in the publication of textbooks and other educational materials. The Academic Rank Policy is in no way attached to salary, nor is it considered the basis for a merit plan for salary increase.
Refer to the criteria [PDF].
Early September: IPD will notify faculty via Wavelength announcement of the Petition for Academic Rank application period. All applications must be received by the November deadline date (refer to Wavelength announcement).
Download Professor Emeritus Status INFO [PDF]
Golden West College recognizes faculty members distinguished service and distinction at the college by conferring the emeritus title effective upon retirement. The honorary title is given in accordance with the qualifications and procedures which are recommended by the GWC Institute of Professional Development.
In accordance with Article XVIII. Retirement of the 2018-20 CFE Collective Bargaining Agreement: Faculty members who retire and meet the District service retirement criteria set forth in 20.6.c shall be granted a retiree card that entitles retired faculty members to the following:
* Subject to contract conditions and/or state code.
Early Fall: IPD will notify faculty via Wavelength announcement of the Petition for Professor Emeritus Status application period. All applications must be received by the designated November deadline date. (refer to Wavelength announcement [link will be uploaded when announcement is posted]).
